The main difference between a Certified True Copy and a The two main things at depth between a Certified True Copy and a Notarized Copy is the process and purpose of certification. A Certified True Copy is an exact reproduction of some original document, such as a passport or diploma, certified to be a true copy by the public. It involves the notary verifying that the copy of the original document is correct and affixing a certificate or stamp to that effect. A Notarized Copy, however, differs from the original as the document has been seen and signed by a notary, and not always all that is on the original.
Usually, you’ll need to show the original document to the notary, who can certify a copy of it. It’s imperative to do this when you submit documents as certified for legal or official use, like when applying at an embassy or consulate. However, as important as it is to know that a notary can’t make a certified true copy of a document without seeing the original, it is equally important to know that it is generally understood by both parties that the document being notarized includes and is limited to only the pages notarized. Thus, if you need a certified copy of a document, you must ensure the notary can verify the accuracy of the photocopy against the original document.
Need help with document apostille/legalization/authentication/attestation — and/or criminal record check in Canada? Contact us via our form, call us at +1-613-501-0555 (WhatsApp available) or +1-800-857-1215 (toll-free), fax us via 1-844-786-2001, or text us at [email protected].
What are the Requirements to Make a Notarized Copy and Certified True Copy
A notarized copy is a photocopy of a document that has been certified by a notary public as a true and accurate representation of the original. To create one, the owner must present the original document and the photocopy to a notary public. The notary has verified and certified the authenticity of the copy and confirms it is certified as a true copy. The notary then stamps, signs, and dates the copy, adding a notarial certificate to confirm it is notarized. The person requesting notarization may need to provide government-issued identification to verify their identity, and fees may apply depending on local regulations.
A government or authorized entity typically issues a certified as a true copy. To ensure authenticity, the photocopy must be checked by an official or authorized officer who looks at it in conjunction with the original document. The officer then stamps and signs the photocopy, stating in certification what the photocopy is, which is a true copy of the original. In some jurisdictions, only specific professionals, such as lawyers or public officials, are authorized to certify copies. You should check in with local laws and regulations, as requirements for notarized or documents certified true copies vary by region and document type.
Different Types of a Notary Public Copy and a Certified True Copy Certificate
Types of Notarized Copies
1. Notarized Personal Documents- Includes copies of the document personal identification, such as passports, driver’s licenses, or birth certificates. These are often required for non-governmental use, like job applications or private contracts.
2. Educational Documents Notarized– Includes diplomas, transcripts or certificates attested by a notary public. These copies are for academic or other employment purposes.
3. Notarized Financial Documents- These may include copies of bank statements as well as loan agreements and tax records. Often, you need these for activities like applying for a mortgage or dispute settlement.
4. Notarized Legal Documents – Contracts, affidavits or wills. On the other hand, these copies are valid and legally verified for private or judicial use.
Types of Certified True Copy Certificates
1. Certified Civil Documents- It is a government agency-verified birth certificates, marriage licenses, and death certificates. These are also routinely needed for immigration or legal name changes.
2. Certified Academic Records- Covers diplomas, degree certificates, and transcripts verified by the issuing institution or an authorized body. These are used for higher education admissions or employment abroad.
3. Certified Business Documents- Includes corporate registration papers, contracts, or tax filings certified by a legal or government authority. These are often required for international trade or legal disputes.
4. Certified Court Records- Comprises judgments, decrees, or legal filings certified by a court clerk. These are necessary for appeals, legal claims, or official evidence.
Who can request to make a Certified True Copy from Notary Public Lawyers?
- Individuals: People may request certified true copies of personal documents like IDs, passports, or diplomas for job applications, visa processing, or educational purposes.
- Business Entities: Companies often need a certified true copy of contracts, incorporation documents, or financial statements for compliance, audits, or legal transactions.
- Legal Representatives: The certified copies of legal documents may be ordered by lawyers or attorneys for such legal proceedings or representation of the client as affidavits, powers of attorney and judgments in court.
- Government Officials or Agencies: Public officers may require certified copies to process applications, verify documents, and keep the said officer’s records.
- Educational Institutions: Academic records are requestable certified copies for enrollment, transfer or accreditation purposes by schools, colleges or universities.
- Immigration Applicants: Whether you’re applying for a visa, permanent residency, citizenship, or speaking for someone, it’s common to ask for vital records or supporting documents.
Financial Institutions: Banks or lenders may require certified copies of financial or legal documents during loan applications, account opening, or verification processes.
How to get a Passport in Canada Using a Notarize Stamp Document and Original Certified True Copy
1. Prepare the Required Documents
- Have your original documents, like the birth certificate and proof of Canadian citizenship.
- Obtain a notarized copy of each required document, including a photocopy of your ID or any supporting documents that must be verified for your Canadian passport application.
2. Get Certified True Copies
- Take your original documents to a professional or government official authorized to certify true copies, such as a lawyer, notary public, or commissioner of oaths.
- The official will verify that the copies match the original documents and provide a certification stamp on each copy, which is needed for the Canadian passport process.
3. Complete the Passport Application
- Fill out the official Canadian passport application form. This can be done online or by visiting a passport office.
- Ensure that all information for your Canadian passport application is accurate and current.
4. Submit the Notarized and Certified Documents
- Submit your notarized copy, certified true copies, and original documents when applying for your Canadian passport.
- Include other required items, such as proof of Canadian citizenship (e.g., birth certificate or citizenship certificate) and a passport photo.
5. Pay the Passport Fee
- Pay the necessary application fee based on the type of Canadian passport you are applying for (e.g., regular or expedited processing).
- Check the latest fees on the official Canadian passport website or at your nearest passport office.
6. Attend an Interview or Appointment (if applicable)
- You may be asked to attend an in-person appointment for verification or additional processing, depending on your situation.
- Bring your original documents, notarized copies, and certified true copies to the appointment.
7. Wait for Passport Processing
- After submitting all required documents, wait to process your Canadian passport application.
- Your Canadian passport will take anywhere from a week or two to a few weeks, depending on time and specific circumstances, except in cases where you request expedited processing.
8. Receive Your Canadian Passport
- Once approved, your Canadian passport will be mailed to the address you provided. Make sure all information is correct upon receiving it.
How long it takes to make a Certified Copy of an Original Document
A certified or copied copy of an officially original document is made usually in a short time, within the same day, or on the day when the authorized professional is available. The original document must be presented to a legal professional, such as a notary public, lawyer, or government official, to create a certified copy. After reviewing the document to ensure authenticity, they will certify that a copy is an accurate and exact reproduction. It is sometimes stamped and signed with a certification statement indicating its validity. It may take a few hours if the professional is busy or the process generally needs verification.
The process will take longer if you’re working with more complex documents or looking to get a certified copy from a government agency. Some institutions may require a formal request before certifying copies when processing a request. That could take a few days or weeks, depending on the type of document used and the institution’s processing time. However, you should do it sometime before the actual date for a specific time to ascertain the authority concerned. However, a certified copy is generally obtained relatively quickly, provided all relevant documentation and identification are present.
How to get a Certified Copy in Notary Public
You can get a certified copy of the original document only if you bring it up to an authorized professional, such as an individual licensed to witness signatures (notary public) or a lawyer or a government official. They will look at the original document and ensure that it is an original and that a photocopy of an original is a photocopy of an original. Once the comparison is made, the authorized professional will certify the photocopy as a true and accurate copy by stamping, signing, and dating the document, typically with a certification statement included. In most cases, you must provide valid identification to verify your identity. This service may carry fees that vary by location and document type, and fees may apply.
Once accredited, the certified copy is sent to you for all official processes like lawsuits, filing with government agencies, or completing the requirements from universities or financial institutions. We should check that the document is being professionally certified so that it is true because some jurisdictions will have specific rules about what documents and professionals can certify. Suppose you need a certified copy from a government agency, such as a birth certificate or marriage license. In that case, you may need to request it directly from the relevant agency, as they are the only ones authorized to issue certified copies of certain official records.
How to make a Copy of an Original Notarized Document
Making a copy of a notarized document in Canada is simple — the most common method is using a photocopier or scanner to produce a physical or digital copy if needed. This copy will contain all necessary information (notary’s date and time, signature, seal, etc.). The authenticity of the document is ensured if the document must be authenticated and unaltered.
Canadian provinces may, in some cases, require a certified copy, which means that both the notary and the other authorized person will vouch that the copy corresponds to the original. You will, however, have the notary certify the copy if necessary. Of course, check the local regulations to be sure you are doing things correctly because requirements can differ from province to province.
Need Help Authenticating Documents Issued in Canada? Legalization Service Center Has You Covered!
With the Hague Apostille Convention taking effect in Canada on January 11, 2024, obtaining an apostille for Canadian documents is now essential for international recognition. The new process ensures that Canadian documents are authenticated and legalized for acceptance in countries that signed the Apostille Convention.
If you’re looking to apostille or authenticate documents in Canada, Legalization Service Centre is here to assist you every step of the way. We streamline the process, ensuring your documents are properly authenticated for international use.
Need help with document apostille/legalization/authentication/attestation — and/or criminal record check in Canada? Contact us via our form, call us at +1-613-501-0555 (WhatsApp available) or +1-800-857-1215 (toll-free), fax us via 1-844-786-2001, or text us at [email protected].