Chinese Embassy in Ottawa, Canada: Apostille and Authentication Service
On January 11, 2024, Canada signed on to the Hague Apostille Convention to facilitate the authentication and legalization of documents from China.
How Does the Apostille Convention Affect Authentication Services for Canadian Documents?
The authentication process for utilizing Canadian documents in China has become more streamlined, as both Canada and the People’s Republic of China are now parties to the Hague Apostille Convention. Instead of following a conventional multi-step legalization process, Canadian public documents need an apostille certificate from an authorized Canadian authority. Once apostilled, these documents gain recognition in China without requiring additional authentication from the Chinese Embassy or consulates.
In certain situations or for specific types of documents—particularly those concerning consular matters involving Chinese nationals—the Chinese Embassy in Ottawa may continue to have a role. While Canadian and third-country nationals applying for a visa must apply via the Chinese Visa Application Service Center (CVASC), Chinese citizens can interact directly with the Embassy. This center responds to questions, gathers fees, manages document returns, and manages the intake process. The Embassy of China in Ottawa provides various consular services, including processing visa and passport applications and offering emergency consular assistance and protection to Chinese nationals residing in or visiting Canada.
The Legalization Service Centre (LSC) assists clients with birth certificates, academic transcripts, and corporate records by offering skilled services committed to full client satisfaction. Our company provides fast apostille service that yields document-ready products within several business days. We serve clients from Toronto to Vancouver, supporting individuals and businesses across Canada and internationally, ensuring that your global ventures proceed smoothly and securely.
Select Our Apostille and Authentication Services for Documents Intended for Use in China
- Contact Our Team Using the Form: Please complete the application form below with all detailed information.
- Prepare and Send Your Files: Please send them via courier, deliver them to our location, or submit them online (for original digital files).
- Obtain Your Completed Documents: Access them from within Canada, outside of Canada, or through an electronic link.
With over 15 years of success and practical experience in document services in Canada, we’re glad to help make your next international adventure one to remember for the right reasons.
Contact us today for more information!
File Your Documents for Authentication and Apostille for Use in China
Why Choose Our Apostille and Legalization Services for Canadian Documents?
- Expertise: With over 15 years of experience, we specialize in the authentication of documents and issuing apostilles for documents. Whether you need to process public documents issued by the government of Canada, notarized documents, or personal documents like birth certificates or a special power of attorney, we ensure every step is handled with precision.
- Customer Focus: We handle all types of documents. Whether you’re managing property or want to reside in China, submitting vital records, or preparing to work or study in China, our provided services simplify the process.
- Speed: Our expert team works hard to expedite processing at Global Affairs Canada, which could take up to fifteen business days. To guarantee your documents are apostilled in a few business days, we prepare, submit, and track them.
Our Apostille Certification Partners Are Global Affairs Canada, the Embassy or Consulate and Provincial Authorities
Our firm works with the Canadian government and consulate offices to ease the document authentication procedure and provide apostille certifications for Canadian citizens in Chinese government usage. Our approach provides immediate document authentication services for birth certificates, court files, and public documents from Ontario, Alberta, British Columbia, and the Atlantic Province locations.
With offices in Ottawa, Toronto, Montreal, and Vancouver, we are well-positioned to serve clients throughout Canada. We assure you of a straightforward process to meet the Hague Apostille Convention requirements for your document. Our experience ensures that your documents are appropriately examined and accepted in China.
Apostille Ontario:
- Toronto
- Ottawa
- Mississauga
- Brampton
- Hamilton
- London
- Markham
- Vaughan
- Kitchener
- Windsor
Apostille Alberta:
- Calgary
- Edmonton
- Red Deer
- Lethbridge
- St. Albert
- Medicine Hat
- Grande Prairie
- Airdrie
- Spruce Grove
- Leduc
Apostille Manitoba:
- Winnipeg
- Brandon
- Steinbach
- Thompson
- Portage la Prairie
- Selkirk
- Winkler
- Morden
- Dauphin
- Flin Flon
Apostille New Brunswick:
- Moncton
- Saint John
- Fredericton
- Dieppe
- Oromocto
- Bathurst
- Miramichi
- Edmundston
- Riverview
- Rothesay
Apostille Newfoundland and Labrador:
- St. John’s
- Mount Pearl
- Corner Brook
- Paradise
- Labrador City
- Marystown
- Deer Lake
- Gander
- Grand Falls-Windsor
- Happy Valley-Goose Bay
Apostille Nova Scotia:
- Halifax
- Sydney
- Dartmouth
- Truro
- New Glasgow
- Glace Bay
- Kentville
- Amherst
- Bridgewater
- Yarmouth
Apostille Prince Edward Island:
- Charlottetown
- Summerside
- Stratford
- Cornwall
- Montague
- Souris
- Alberton
- Tignish
- Kensington
- Georgetown
Apostille Quebec:
- Montreal
- Quebec City
- Laval
- Gatineau
- Longueuil
- Sherbrooke
- Trois-Rivières
- Saguenay
- Lévis
- Terrebonne
Apostille Your Documents: A Simple and Fast Authentication Procedure
We begin the process by completing our dedicated request form. Our firm performs the entire apostille and authentication process, following provincial protocols and consular assistance when mailing documents to Global Affairs Canada. We ensure that the documents you require, whether educational records, incorporation files, or court-issued documents for China, adhere to the Hague Apostille Convention guidelines for getting a new apostille.
Affidavit
Birth Certificate
Marriage Certificate
Divorce Certificate
Death Certificate
Marriage Search Certificate
University Degree
College Diploma
High School Diploma
Transcripts
Criminal Record Check Certificate from Ottawa RCMP
Criminal Record Check Certificate from Local Police
Fingerprints
Statement in Lieu of Certificate of Non-Impediment to Marriage Abroad
Power of Attorney
Corporate Documents
Court Documents
Adoption Certificate
Other
The Hague Apostille Convention’s Participating Countries
Canada joined the Hague Apostille Convention on January 11, 2024, facilitating the authentication of Canadian documents for international use. Documents issued and authenticated in Canada are now recognized in all countries parties to the convention, including the Republic of China, with an apostille certificate, eliminating the necessity for further legalization procedures.
Cabo Verde
Canada
Chile
China
Colombia
Cook Islands
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark
Dominica
Dominican Republic
Ecuador
El Salvador
Estonia
Eswatini
Fiji
Finland
France
Georgia
Germany
Greece
Grenada
Guatemala
Guyana
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Ireland
Israel
Italy
Jamaica
Japan
Kazakhstan
Kosovo
Kyrgyzstan
Latvia
Lesotho
Liberia
Liechtenstein
Lithuania
Luxembourg
Macau
Malawi
Malta
Marshall Islands
Mauritius
Mexico
Moldova
Monaco
Mongolia
Montenegro
Morocco
Namibia
Netherlands
New Zealand
Nicaragua
Niue
North Macedonia
Norway
Oman
Pakistan
Palau
Panama
Paraguay
Peru
Philippines
Poland
Portugal
Romania
Russian Federation
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
São Tomé and Principe
Saudi Arabia
Serbia
Seychelles
Singapore
Slovakia
Slovenia
South Africa
South Korea (Republic of Korea)
Spain
Suriname
Sweden
Switzerland
Tajikistan
Tonga
Trinidad and Tobago
Tunisia
Turkey
Ukraine
United Kingdom
United States of America
Uruguay
Uzbekistan
Vanuatu
Venezuela
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Frequently Asked Questions
Why Might a Canadian Document Not Qualify for Apostille for Use in the Chinese Government?
Only documents containing the original signature or seal can be authenticated. Apostilles cannot be issued for photocopies or documents that do not meet the requirements above. Global Affairs Canada will discontinue the authentication process if the document’s seal or signature cannot be confirmed.
Documents with laminated or glued surfaces cannot be stamped or apostilled. Documents with chemicals that hinder stamping cannot be apostilled.
Certificates issued by religious institutions, such as baptismal or marriage certificates, are not eligible for official document services or apostille certification. Only Canadian-issued documents are acceptable. Foreign documents cannot be authenticated or apostilled. An apostille with a certificate number cannot be issued for documents from non-formally authorized entities.
If Global Affairs Canada suspects a document will be used fraudulently or breaches policies, it may refuse to validate an apostille and submit the issue to the appropriate authorities.
Do You Need to Notarize Canadian Documents Before Getting an Apostille?
Specific documents, such as those provided by the Government of Canada, require notarization by a notary public prior to authentication by a competent government authority. The province or territory in which your document is notarized dictates the relevant authority responsible for issuing apostilles.
By streamlining the authentication and apostille procedure, notarizing your document can help to cut the time needed for usage in China. Our team provides notarization services to simplify the method of working with official notaries.
Do Documents Need Translation Before Authentication and Apostille for the Republic of China?
Documents written in languages other than English or French must be translated by a qualified translator who is a member of a recognized provincial translators association.
Alternatively, one might hire a Canadian notary public who is fluent in English, French, and the original language of the document. The notary must provide a special certification endorsement to verify that the translation meets authentication and apostille criteria.
The best strategy for document verification in a foreign language is decided on a case-by-case basis. Our team verifies that your documents comply with all apostille requirements and are fully prepared for utilization in the Republic of China.
How Long Does It Take to Authenticate and Apostille Canadian Documents for China?
As of late September 2024, the authentication branch of Global Affairs Canada processes apostille requests in a timeframe of 10 working days. Please allow an additional five business days for the return shipment of your documents.
Since January 11, 2024, the Hague Apostille Convention has enabled provincial authorities to authenticate documents issued in Canada. Processing times may vary based on the provincial office.
The Legalization Service Centre (LSC) acknowledges the importance of promptly acquiring apostilled documents for utilization in China. Utilizing our expertise and partnerships, we seek to improve process efficiency, as demonstrated by our successful achievement of obtaining an apostille certificate within one business day.
Important Factors When Getting Canadian Documents Apostilled for the Republic of China
The price of apostille services depends on the type of document and where it was issued. Reach out to our specialists for the most up-to-date pricing details and to acquire a request form. We emphasize the authentication of documents intended for use in China, guaranteeing adherence to all applicable regulations.
Does an apostille verify the content of the document? An apostille certificate does not validate the contents of a document. It genuinely validates the signer’s authority and affirms the legitimacy of the issuing authority, guaranteeing its acceptance in China.
An apostille certificate is required for countries that are part of the Hague Apostille Convention, such as China. Countries that are not members continue relying on conventional authentication and legalization methods.
In Canada, the provinces of Alberta, British Columbia, Ontario, Quebec, and Saskatchewan have the power to issue apostille certificates.
An apostille certificate remains valid for an indefinite period. The Chinese law may assess the legal validity of the certified document. Confirming the specific regulations that govern the use of your documents is essential. Our specialists are ready to help with the submission of necessary documents to Global Affairs Canada or other relevant authorities if required.