How to authenticate Canadian documents

Jan 9, 2018

If you are new to authentication of documents in Canada, it is basically a service that proves that the signature, the position of an official as well as the seal of the document are all unique and genuine. This gives you proof that your document is authorized and will be recognized as such (a valid copy) when you use it.

 What Does Authentication Of Documents In (Or Outside) Canada Refer To?

Basically, the process of authenticating documents in or outside Canada ensures that your document is certified with the signature, seal or position at the document. It is also done by a person who has the authority to issue, execute or certify the document in a jurisdiction so that it can be recognized by another jurisdiction.

That being said, authentication of documents in Canada does not always relate to proving if the content of the document is genuine, legal or credible. Instead, it only confirms the signature of the authorized officer who signed the document.

What Types Of Documents Do You Need Authentication For?

Generally, the authentication of documents in Canada authenticates the seals and signatures on public documents such as notarials, birth certificates, court orders or other documents issued by public authorities. This way, they can be recognized in foreign countries.

The documents basically involve ones that are:

  1. Originating in a court, clerk of a court, a public prosecutor or process server
  2. Administrative documents
  3. Notarial acts
  4. Official certificates

For any or all of these types of documents, you should consider authentication in or outside Canada and provide us with the name of the country to which they will be transmitted.

What If The Documents Need To Be Translated?

Since Canada is a country where both English and French are spoken, the authentication of documents usually involves translations. If that is the case and your documents need to be translated, the best way to do that is to conatct our office as we provide the translation services for any languages. Also we notarize the translations which is an important requirement for further authentication of the documents.

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