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Attestation of Birth Certificate for UAE

Thinking of settling in the UAE? You aren’t alone! Whether you are a native returning to the land or pursuing a career or employment there, many individuals and families decide to call the UAE their home every year. There is a process to obtain a residency status, and you will need certain documentation to apply for it. You will need to add each member of your family to the residency status, as well. For your children born in Canada, birth certificates along with copies of their passport will need to be provided. Read on to learn about the process of preparing a Canadian birth certificate for use in UAE!

How do you obtain a Canadian birth certificate?

Whether you are in the country at the time or not, Canadian birth certificates are easy to obtain. Make sure you fill in the online application requests for either the short or long form. For the purpose of your UAE residency visa, it is best to order the long form. This one will contain more detail than the short certificate. Information such as place of birth and the names of both parents, along with details of the child are included in this form. Contrarily, the short form certificate only includes the child’s full name and place of birth.

Preparing a birth certificate for use in UAE

The Canadian government itself issues birth certificates. However, you can’t include it in your UAE residency application as is. In order to make the document valid, it must undergo attestation, known as authentication and legalization in Canada. While the two terms are different, the process of attestation and authentication/legalization are identical. Other parts of the world also call it ‘apostille’. After you complete the 2 steps listed below, your birth certificate for UAE will be ready.

How do you have your Canadian birth certificate attested?

The first step is authentication. You need to submit your document to Global Affairs Canada (GAC) along with an application form. GAC is the only government body in Canada that is responsible for authentication of all Canadian documents. Their head office is located in Ottawa and their task is to review the signatures and stamps on the document to ensure that they are valid. Along with this, they also ensure that any document provided to them contains the information and structure necessary to qualify for authentication.

Once the forms are submitted to GAC, it can take 10 days or more for your documents to be authenticated. But an attestation professional can significantly reduce this wait time. For example, Legalization Service Centre can have your documents authenticated within a few business days at GAC. All you need to do is provide a letter or a document proving the urgency of your business. This is because we have a strong network and years of experience with authentication. This can also lead you to save money on the process, as any corrections to the process after you submit your form will require additional fees.

The Final Step: Legalization

After authenticated, you must submit the document(s) to the UAE embassy for legalization. Legalization involves the embassy conducting their own review to ensure that the document meets their country’s standard and that it contains a valid GAC stamp.  Most embassies are located in Ottawa, in close proximity to the GAC office as well as the physical location of Legalization Service Centre. While legalization is not difficult to obtain, it can be a challenge if you are trying to complete it from somewhere outside of Ottawa. Since our office is intentionally close to both, it makes it easy for us to complete the submissions and conduct follow-ups until the entire attestation process is complete.

At Legalization Service Centre, we understand how tedious paperwork can be. Moving from one country to another is not an easy task. Obtaining residency and settling in the UAE may be exciting, but there is a lot of work to be done. Having your documents authenticated is just a hurdle in the process which can be even more difficult due to distance. Give us a call if you need more information or would like to have us take care of this important part of your paperwork. We are always happy to chat, even if it is only to share more information!

 

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Document Authentication and Legalization for Egypt

Egypt is an ancient country with a lot of history. Monuments that date hundreds and thousands of years grace this land. Pyramids make it home to one of the Seven Wonders of the World. But Egypt is more than just a land of history and tourism. The recent thrive in its economy has led to much interest by many. Foreign investors, businesses and professionals participate, in one form or another, in the market. Many Canadians work or live in Egypt to invest in businesses there, conduct trade, or work as teachers. But before you conduct business, you’ll likely need to go through document authentication and legalization for Egypt.

What Kinds of Documents Do You Need?

Common documents of transaction and verification include Powers of Attorneys, Corporate Powers of Attorneys, Commercial invoices, Certificates of Origin, Certificate of Pharmaceutical Products, and degree certificates/licenses. The document(s) will need to undergo an apostille or authentication to verify its validity. Canada does not provide document apostilles, however! Document authentication and legalization are the equivalents.

What Do You Need: Document Authentication and Legalization for Egypt

Global Affairs Canada (GAC) will authenticate your Canadian documents. This process involves GAC reviewing the signatures and stamps on the document to ensure that they are valid. GAC will place a large red stamp on your document(s) to signify authentication. Following this, the Egyptian embassy in Ottawa will complete the final step of legalization.

In Canada, document legalization involves submitting documents to the appropriate embassy, which in this case would be The Consulate General of Egypt in Montreal. Here, your documents will undergo review of the authenticity of the GAC stamp. The embassy will also ensure that the document(s) meet the requirements of the host country. Once satisfied,  they will place a stamp or a certificate indicating that the document has been legalized.

How Can We Help? 

Document authentication and legalization are standard processes which, if you are familiar with, are not difficult to conduct. However, without proper expertise, the process of completion can be extremely time consuming and expensive. For example, each time your document needs to be resubmitted due to errors, you must pay an additional fee for the administration. Typically, a document stays at GAC for authentication for up to 22 days. Therefore, going through a professional authentication and legalization service provider such as Legalization Service Centre can save you time, money, and the headache of document preparation. Your documents will be prepared by professional staff in every step of the process. All you have to do is provide us with the information and list of documents that we request from you.

Our Credentials 

Over many years, professionals at Legalization Service Centre have garnered an A+ reputation at the BBB and a 5 star rating on Google through client reviews. Document preparation, authentication, and legalization is our expertise and we take great pride in relieving our clients of their document processing needs. Moreover, nationalism is at the core of our work which means that we value the work that you put into building strong ties internationally, such as with countries like Egypt. For this reason, let us help you make the burden of paperwork easier while you focus on your business.

 

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The Role of Global Affairs Canada’s Authentication Sector

If you need to use a legal document abroad, you may have come across the terms attestation, apostille, or authentication. What are these terms and why do your documents need them? These terms are basically a processing of your legal documents to ensure that they are true, valid, and will be legally binding as per the laws of the country where you intend to use them. In essence, apostille, attestation, and authentication are all interchangeable terms that mean the same thing. They all ensure that your documents undergo the same sets of verification. Global Affairs Canada will grant them recognition and acceptance in the foreign country.

Document Authentication and Legalization vs. Apostille

In Canada, another name for document apostille or attestation is “authentication and legalization”. This is because “apostille” negates the need for documents to undergo the step of legalization by countries who are signatories of the Hague Convention. You don’t need to undergo “legalization” if you need to “attest” your document by a Hague signatory country. Similarly, you don’t need to “legalize” your document if you’re going to use your document in another Hague signatory country. However, since Canada has not signed the Hague Convention, we refer to the process of attestation as authentication. We continue to complete the legalization step required in the process. Since we still carry on authentication and legalization as two separate steps, we need a credible Canadian entity to complete the step of authentication. The embassy of the country where the document will be used will do the legalization.

Where Does Global Affairs Canada Factor In?

In Canada, there is one regulatory body that authenticates all Canadian documents. This regulatory body is known as Global Affairs Canada (GAC), located in Ottawa, Canada. GAC is a government establishment which has standardized the authentication process. To authenticate a document, submit it to the authentication sector at GAC. Usually, it takes GAC 15-20 business days to review said document. Your legal document must also meet other requirements that forth by GAC. Having GAC complete authentication simplifies this step for people as well as the two countries involved.

GAC takes the guesswork out of authentication for people who are unfamiliar with the process. It also makes the work of professionals in the field of document legalization and authentication straightforward by allowing one channel to communicate with. One point of contact means everyone knows what to expect or can be given proper guidance in completing authentication. It also means that factors such as cost and timeline can also be determined without much confusion or ambiguity.

Global Affairs Canada and Legalization Service Centre

As mentioned above, the authentication process at GAC can be time consuming and can typically take up to 20 days to complete. Moreover, while the costs of authentication are typically pre-set, any need for correction in the process can lead to additional fees and time. This is why it is a good idea to have a professional submit and track your documents at GAC. Because professionals like Legalization Service Centre deposit hundreds of documents for authentication to GAC regularly, we enjoy processing times as little as two business days. This, along with our years of experience that ensure documents are submitted correctly at the first go allows you to have the process of authentication in as little time and cost as possible.

What Happens Next?

After authentication, the relevant embassy will legalize your document. This embassy is also located in Ottawa. Here, the embassy will conduct their own review to ensure that the document meets all the requirements of their country. Once they are satisfied, they too will place a stamp or certificate indicating that legalization is complete.

Document authentication and legalization are simple processes that can be daunting for anyone conducting them for the first time. It is a necessary but frustrating process that gives paperwork a bad reputation. At Legalization Service Centre, we understand that you are only interested in the final results being obtained as quickly and easily as possible. Our experience and customer service has garnered us an A+ reputation with the AAA and a stellar customer rating on Google. If you need your documents processed, don’t hesitate to reach out, even if only for a quick chat. Document authentication is what we do best! We are happy to help and ensure a quick and hassle-free deliverance.

 

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Why do you need a Marriage Search Certificate?

Marriage is a celebrated occasion and one that should be based on trust and confidence from both parties involved. Partners should be open and honest with each other, especially about marital status, past and present. It’s even more important that you and your partner fully disclose your marital status when marrying abroad. This is where a marriage search certificate factors in, as well as its consequent authentication and legalization.

Why Do You Need a Marriage Search Certificate?

Usually, one of the prerequisites to legal marriage is being in a single status at present. You are legally single by default if you have never married or been in a conjugal relationship. You are also single if you have conferred your divorce. The end outcome in order to marry is that you have to be single at present. If you are marrying someone in a different country, that country may require you to prove your freedom to marry. In this scenario, a simple marriage search certificate will clear your status.

A marriage search is usually conducted at the provincial level in Canada. If you got married in Ontario or live in Ontario, that is where you obtain your certificate from. Each province has their own process for searching the records and a simple Google search will show you the process for your province. Some provinces may require for you to submit an application by mail or in person.

It is also worth noting that this certificate will only indicate any record of marriage within the province. If the marriage ended with a divorce, the record of the divorce will not show on it. Additionally, you must obtain a divorce certificate from the Supreme Court if you are legally divorced. This, along with the marriage search certificate, should be sufficient to prove your freedom to marry.

Legalizing and Authenticating Your Marriage Search Certificate

Like any other legal document, you must validate your marriage certificate before use abroad. Meaning, the marriage search must undergo document authentication and legalization. To authenticate, submit it to Global Affairs Canada (GAC) located in Ottawa. GAC will review the signatures on your certificates to ensure that they are true and valid. GAC will place a red stamp on the documents to indicate that it has been authenticated.

Following authentication, you need to legalize your document by the embassy of the country you wish to marry in. This embassy will also conduct their own review to ensure that the certificates meet the standards and requirements of their country. They will also place a stamp or certificate to indicate that the certificate has been legalized.

How Can We Help?

At Legalization Service Centre, we understand that marriage is a celebratory occasion that requires a lot of preparation. With so much already on your plate, paperwork is probably the last thing you want to worry about. However, having the paperwork completed properly can save you time, money and headache in the weeks and months ahead of your journey. Legalization Service Centre has the expertise and network to complete your authentication and legalization needs so that you can remain stress-free and confident that your paperwork is being completed by professionals in the field. Our experience and customer service has earned us an A+ reputation with the BBB and a stellar rating on Google from our customers. With us, you can rest assured that paperwork will be the least of your worries on this joyous occasion.

 

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Teaching in Qatar: Dealing with Attestation Requirements

From the food, to the landscape to a prehistoric culture, Qatar is quite the beauty to explore. Add in the benefits of a teaching job there, and you are all set for an exquisite experience. Teaching regarded and respected quite highly in Qatar. It also comes with many perks. Your can expect for your salary to be on par with your Canadian salary with a few added benefits. Provided, you complete Qatar attestation first!

For example, most contracts include an 8-week vacation. This may seem standard compared to what you’d expect at home (two months of summer vacation!), except it doesn’t stop here. Most contracts also include airfare to and from Canada for you and your dependents, medical and dental coverage, and some even include accommodation and a stipend for transportation.

Basically, your major expenses are paid for and what you “earn” is really yours to enjoy. They must really love teachers, no?

It is easy to see why every year, thousands of Canadians apply to teaching positions in Qatar. Unfortunately, due to popular demand for these roles, only a handful are offered the opportunity. If you happen to be one of those lucky ones, congratulations! You are about to begin a profitable adventure. Celebrations are in order, but before that, what’s next?

The beginning of Qatar attestation

  1. Organize Your Documents

Your new employers will likely be asking you for a slew of different documents. Your teaching degree, university certificates, transcripts, police clearance, passport and IDs are all fair game. As soon as you hear some good news, it’s time to get to work. Proper preparation is very important since you are dealing with a foreign country. If you forget something, it may take much longer to have it over to them which can delay your plans. And don’t forget, some of your documents may need to be requested/ordered from institutions, like your college transcript. Also, it is a good practice to create notarized copies of all original documents. All of this takes time, so start planning and collecting as soon as possible.

  1. Document Authentication

Any time you want to use a document originating in one country in another, it will need to be authenticated. This is to verify its legitimacy. As well as ensure to the foreign country that the document is valid and truly what it claims to be.

In other words, to attest it. In Canada however, this process is called document authentication. Meaning, the terms are interchangeable. Global Affairs Canada, a government body situated in Ottawa authenticates your documents. Make sure you’ve collected and notarized all your documents first. Afterwards, you will submit them to GAC for review. GAC will verify that the signatures on the documents match those in their repository and the documents meet all other relevant criteria. Finally, GAC will place a large red stamp on each document to verify that the authentication process has been completed.

  1. Document Legalization

The second step to completing attestation of your documents is to present them to the Embassy of Qatar in Ottawa. This is document legalization. The embassy will conduct their own review of the documents to ensure that they are valid, mainly verifying the GAC stamp. Once satisfied, they too will attach a stamp or certificate of legalization to your documents.

What is next  and how can we help?

Completing legalization ensures your documents are attested, or fully authenticated. All that’s left to do is send them to your employers or the government of Qatar, whomever of these entities have requested for them.

But, if you were to truly approach this the right way, then the first step would be to acquire more information and guidance. Even before you start preparing your documents, it is a good idea to talk to authentication professionals such as Legalization Service Centre about the process. Consult with one of our experienced professionals about what you need to provide and the instructions you received from the employer. Because of differences in culture, language and distance, communication can be difficult and delayed between you and the hiring entity. We deal with hundreds of teachers who have met their documentation needs through us. So chances are, we’ll have some tips and suggestions that’ll make it easier for you to understand the process and be better prepared to respond and relay documents accordingly.

Moreover, our network and connections within the GAC, as well as our Ottawa-based location allow us to complete document authentication and legalization much faster than if you were to approach them yourself. For example, whereas typically it takes up to 20 business days for GAC to authenticate, we can have your documents authenticated in as little as one business day. The quick turnaround, along with error-free submissions can save you money and time that you can use to prepare the other aspects of your trip.

The period after you secure that job can be both stressful and exhilarating. Mental preparation for the trip, tying loose ends at home, preparing to move to another country, and having your documents in order are all big tasks. We can’t help you with all of it, but we can make the bit with the paperwork a little but easier. Call us together to speak with one of our experienced professionals. Then, get back to planning your move to Qatar, at least for period of time!

 

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Teaching in the UAE: Degrees and Qualification Certificates Attestation

Teaching in the United Arab Emirates (UAE) has become an increasingly popular affair, and a highly competitive one at that! This is for good reason. Working as a teacher in the UAE comes with many perks. Asides from a great salary, did you know that teachers can expect to receive provisions such as paid accommodation, healthcare, round flight tickets to their home country during summer break, and a bonus month’s salary for each completed contract year? This means that you can potentially build up a good amount of savings in a short period of time. Adding in the experience of working a job in a beautiful country and this easily becomes a dream career opportunity! What are some things you should know for your document legalization and authentication needs for your new teaching job? Below are some pointers to keep in mind.

Gather all of your essential documents for the UAE

Once you’ve received an offer of employment, your new employers will start asking you for your qualifications. You might need to show everything: Your college/university transcripts, degrees, TEFL certification, and/or teaching license. It’s a good idea to gather all of these documents together and create certified and notarized copies of true originals.

Getting prepared early is the key to stress-free success here. It can take time to order and receive transcripts and replacement certificates if you need any. Factor in time for creating true copies of originals, certifying and notarizing.

Call an authentication professional

In order for all of your documents to be valid for use in the UAE,  they will need to go through the process of document authentication and legalization. If you aren’t familiar with the process, it’s a great idea to consult with a professional. Likewise if you simply haven’t authenticated documents for this purpose before. We’ll provide you with all of the information you need, and guide you to the best of our abilities on how to proceed. At Legalization Service Centre, we process hundreds of documents for teachers regularly, so you can rest assure your document processing needs will be efficiently met by us. There is a high chance that we’ve worked with your school by helping our other Canadian teacher clients.

Have your degree certificates and qualification documents attested for UAE

Your documents will need to go through the screening processes of document authentication and legalization, also known as attestation. Authentication happens at Global Affairs Canada (GAC) in Ottawa, where your documents are reviewed to ensure that all of the signatures on them are true and belong to GAC’s repository of authorized individuals. Once they are satisfied, GAC will place a large red stamp demonstrating that the documents have been authenticated.

Next, your documents will need to be legalized by the United Arab Emirates Embassy in Ottawa. The embassy will ensure that the GAC stamp is valid, and that the documents meet all of the requirements and standards in place by the UAE for foreign teachers. Once they are satisfied, they too will place a stamp or certificate indicating that the documents have been legalized.

Following completion of your document processing, Legalization Service Centre will courier them to the address you specify, such as to the school where you will be teaching. This means that we take the stress right off of your hands right from when you call us to the very end when the end party receives your documents!

Now all you have to do is plan for an adventurous opportunity filled with endless potential!

Legalization Service Centre has an A+ standing with the Better Business Bureau (BBB) and a 5 star client rating on Google. We take great pride in serving our customers well, and look forward to building new client relations as we go. Feel free to call us with any questions you may have, even if you don’t need your documents processed by us. We’re happy to help whenever we can!

 

 

 

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Export Related Documents: Authentication and Legalization

Authentication and Legalization in Exports and Imports

The business of trading goods or exports and imports is a promising form of commerce that requires authentication and legalization. Both parties require a certain level of trust when starting such a business. They may not have previous experience in exchanging goods with one another, after all. Checks and balances allow you to make an informed decision and choice in partners to commit the trade with. However, a certain level of risk related to the quality of the product you receive will remain.

When you engage in trading goods made in Canada, authentication and legalization of documents can help the importing country minimize risks related to the quality of the product. It will also provide financial reliability, as well as allow importing countries to assess authenticity of the product. They may request the Commercial Invoice and Certificate of Origin.

What is a Commercial Invoice?

A Commercial Invoice is a legal document that is included when goods are shipped to another country. The purpose of all invoices is to provide a record of the transaction. The importing country uses a commercial invoice to allow products in. This includes the billed amount and payment options for the buyer. In addition, it includes information about both the buyer, seller. and sold goods. Due to the risks of damage related to the order and  exporter accountability for the goods, this invoice can allow funds to remain in escrow accounts.

What is a Certificate of Origin?

A Certificate of Origin is another document that can provide assurance of quality and verification of details regarding the product. It contains details about the exporter and importer, along with information regarding the producer. It also contains the tariff classification number, weight of products, and most importantly, a statement certifying that the information on the certificate is true and accurate. A detailed description of the information contained within the Certificate of Origin can be found on the Canadian government website here.

The Authentication Process

In addition to providing these documents, some countries require that they undergo the process of authentication and legalization. In order to authenticate the documents, they must first meet the requirements of the Canadian Chamber of Commerce. Once met, they will affix a stamp to signify this. Moving forward, Global Affairs Canada (GAC) will screen the document for authenticity and following a satisfactory review, your document will be stamped. The final step of legalization takes place at the embassy of your importing country, who will validate your document.

While this process may sound simple, it can take approximately two months to complete, with a minimum period of twenty days at GAC for authentication. Errors and omissions along the way can extend this time by another three months. However, Legalization Service Centre can complete the same process in a much shorter amount of time, knowing the process and having a strong network within GAC and embassies in Ottawa. With our office situated in Ottawa, we can fast-track authentication to provide next day service! We will also make sure that your documents stay at the relevant embassy for days or weeks instead of months.

Our experience and stellar customer service has earned us an A+ status with the Better Business Bureau (BBB). We understand that your business requires you to act quickly and that simplicity in conducting your due diligence can translate to your success. For these reasons, we are readily available to answer any questions you may have and can have your documents authenticated and legalized quickly, efficiently, and accurately. Give us a call at 1-800-857-1215 or send us a message on WhatsApp: +1-613-501-0555.

 

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Coping with Document Authentication and Legalization in Life After the Pandemic

As 2020 progresses into summer in Canada, the Covid-19 pandemic continues to restrict and limit life as we once knew it. While Ontario was hopeful that the number of cases were on the decline, a recent increase in the numbers shows us that we are still a distance away from finishing our battle with the virus. What is the future of document authentication and legalization?

What does this mean for business?

As of June 1st, 2020, Ontario has extended the state of emergency for the province by another few weeks. Business will continue with the limitations that were imposed until June 19th, 2020. Continuing social distancing protocols, most businesses will have their doors closed and may only operate remotely, if at all. This remains true of government offices as well, where functionality for most work is still ongoing. However, operations will continue remotely or with strict social distancing protocols in place. You can find up-to-date information regarding COVID-19, travel, and document authentication on Global Affair Canada’s website. For a full list of state-of-emergency orders and updates, visit here.

As you have likely experienced in the last few months, operations in the government and private sectors have been slow. This is due to a shortage of staff or coping with sudden remote functionality for employees in industries that used to operate mostly from offices. This is also true for activities surrounding authentication and legalization services. Services often require communication between government offices in different countries, which complicates the process. Your document authentication process with Global Affairs Canada may be delayed. There may also be problems in the document legalization step with the appropriate embassy in Ottawa. They may be coping with their own set of delays and restrictions with the countries that they represent!

Moving forward?

It is difficult to point to a date upon which life will resume as before. More likely, operations of businesses and government offices will change to create a post-virus norm. This may mean social distancing measures may never really go away. More and more offices and businesses may choose to continue remote functionality to some capacity. There may still be delays even if things go back to a new normal; it may be a while before things pick up pace. Even more likely is that there may be lags due to a backlog that happens during the state-of-emergency.

What to do?

During this time, it may be of best interest to you to have your document authentication and legalization needs completed by professionals such as Legalization Service Centre. Our hours of operation have not changed significantly and we can be reached conveniently via WhatsApp at +1-613-501-0555  or by telephone at 1-800-857-1215. Not only can we help you process your documents remotely, maintaining social distancing protocols, but our pre-existing networks within most embassies in Ottawa, as well as with Global Affairs Canada, allow us to have your documents processed as quickly as possible. We strive to exceed our clients’ requirements and over the years, our experience has not only allowed us to provide stellar customer satisfaction, but also earn an A+ status with the Better Business Bureau (BBB).

Only time will tell what the future has in store. For now, we hope you stay safe while maintaining social distancing protocols as per your province’s guidelines. Give us a call or send us a message for any of your document authentication and legalization service needs!

 

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