What NOT to Do When It Comes to Document Authentication in Canada

Oct 10, 2017

Getting your document authentication in Canada is a crucial step in ensuring that whatever you are aiming to do that requires said documentation goes smoothly. The process itself has been streamlined over the years, but it’s still helpful to remember a few important things when you are getting ready to submit for approval.

Misleading Content

The Canadian authorities work hard to guarantee that the documents being approved are sound and legal. If there is misleading, fraudulent or illegal content your document will not be approved. While this seems obvious, it’s of paramount importance that the information you provide is honest to the best of your knowledge. If you are unsure about the content in your document, it’s best to seek additional information or help to be absolutely positive that everything you are providing is as accurate and truthful as possible.

Canada takes the legitimacy of its documents very seriously.  If your document raises any eyebrows, it may be passed on to the Royal Canadian Mounted Police and any other relevant regulatory body. Than It will potentially be reviewed by lawyers, notaries public, and commissioner of oaths. It’s important to never be intentionally misleading and if you have any doubts at all about the legitimacy or truth of your work, it’s best practice to double check and ultimately submit documents that are absolutely true to the best of your knowledge.

Religious Documents

Many religious organizations issue documents that are important within those communities. However, most of these documents are not recognized as legal by the Canadian Authorities and it may be necessary to go through alternate proper channels to ensure that you are creating a legally binding agreement with the state as well as your religious organization. Some examples include baptismal certificates and religious marriage certificates.  While baptismal certificates have no government-issued equal, marriage certificates can be issued by the appropriate legal entities in addition to the church documents.

Unknown or unverifiable certificates or seals

Canada works within the system of recognized global agreement and therefore cannot verify or authenticate unknown or unverifiable certificates or seals. If you have a document that contains an unknown entity, it will not pass the document authentication process.

Altered Documents

Besides not being able to verify documents that have been altered with misleading or untrue information, documents that have been physically altered are likewise unable to be authenticated. While it might seem like a great idea to laminate or finish a document for safekeeping, authentication is impossible on documents that are glued, laminated or in any way altered from their natural state. Essentially, any document that has been altered in a way that would make it difficult to place a stamp on it is unacceptable by Canadian authorities.

Ensuring that your documents are presented in their most true and unaltered form is the best way to make sure that everything goes smoothly for your document authentication. Remember these tips as you prepare for the process and rest easy knowing that you’ve provided the necessary and correct information to keep everything running perfectly!

For more information about document authentication service please contact Legalization Service Centre.

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