The Role of Global Affairs Canada’s Authentication Sector

If you need to use a legal document abroad, you may have come across the terms attestation, apostille, or authentication. What are these terms and why do your documents need them? These terms are basically a processing of your legal documents to ensure that they are true, valid, and will be legally binding as per the laws of the country where you intend to use them. In essence, apostille, attestation, and authentication are all interchangeable terms that mean the same thing. They all ensure that your documents undergo the same sets of verification. Global Affairs Canada will grant them recognition and acceptance in the foreign country.

Document Authentication and Legalization vs. Apostille

In Canada, another name for document apostille or attestation is “authentication and legalization”. This is because “apostille” negates the need for documents to undergo the step of legalization by countries who are signatories of the Hague Convention. You don’t need to undergo “legalization” if you need to “attest” your document by a Hague signatory country. Similarly, you don’t need to “legalize” your document if you’re going to use your document in another Hague signatory country. However, since Canada has not signed the Hague Convention, we refer to the process of attestation as authentication. We continue to complete the legalization step required in the process. Since we still carry on authentication and legalization as two separate steps, we need a credible Canadian entity to complete the step of authentication. The embassy of the country where the document will be used will do the legalization.

Where Does Global Affairs Canada Factor In?

In Canada, there is one regulatory body that authenticates all Canadian documents. This regulatory body is known as Global Affairs Canada (GAC), located in Ottawa, Canada. GAC is a government establishment which has standardized the authentication process. To authenticate a document, submit it to the authentication sector at GAC. Usually, it takes GAC 15-20 business days to review said document. Your legal document must also meet other requirements that forth by GAC. Having GAC complete authentication simplifies this step for people as well as the two countries involved.

GAC takes the guesswork out of authentication for people who are unfamiliar with the process. It also makes the work of professionals in the field of document legalization and authentication straightforward by allowing one channel to communicate with. One point of contact means everyone knows what to expect or can be given proper guidance in completing authentication. It also means that factors such as cost and timeline can also be determined without much confusion or ambiguity.

Global Affairs Canada and Legalization Service Centre

As mentioned above, the authentication process at GAC can be time consuming and can typically take up to 20 days to complete. Moreover, while the costs of authentication are typically pre-set, any need for correction in the process can lead to additional fees and time. This is why it is a good idea to have a professional submit and track your documents at GAC. Because professionals like Legalization Service Centre deposit hundreds of documents for authentication to GAC regularly, we enjoy processing times as little as two business days. This, along with our years of experience that ensure documents are submitted correctly at the first go allows you to have the process of authentication in as little time and cost as possible.

What Happens Next?

After authentication, the relevant embassy will legalize your document. This embassy is also located in Ottawa. Here, the embassy will conduct their own review to ensure that the document meets all the requirements of their country. Once they are satisfied, they too will place a stamp or certificate indicating that legalization is complete.

Document authentication and legalization are simple processes that can be daunting for anyone conducting them for the first time. It is a necessary but frustrating process that gives paperwork a bad reputation. At Legalization Service Centre, we understand that you are only interested in the final results being obtained as quickly and easily as possible. Our experience and customer service has garnered us an A+ reputation with the AAA and a stellar customer rating on Google. If you need your documents processed, don’t hesitate to reach out, even if only for a quick chat. Document authentication is what we do best! We are happy to help and ensure a quick and hassle-free deliverance.

 

Image Credit: HiTech

Why do you need a Marriage Search Certificate?

Marriage is a celebrated occasion and one that should be based on trust and confidence from both parties involved. Partners should be open and honest with each other, especially about marital status, past and present. It’s even more important that you and your partner fully disclose your marital status when marrying abroad. This is where a marriage search certificate factors in, as well as its consequent authentication and legalization.

Why Do You Need a Marriage Search Certificate?

Usually, one of the prerequisites to legal marriage is being in a single status at present. You are legally single by default if you have never married or been in a conjugal relationship. You are also single if you have conferred your divorce. The end outcome in order to marry is that you have to be single at present. If you are marrying someone in a different country, that country may require you to prove your freedom to marry. In this scenario, a simple marriage search certificate will clear your status.

A marriage search is usually conducted at the provincial level in Canada. If you got married in Ontario or live in Ontario, that is where you obtain your certificate from. Each province has their own process for searching the records and a simple Google search will show you the process for your province. Some provinces may require for you to submit an application by mail or in person.

It is also worth noting that this certificate will only indicate any record of marriage within the province. If the marriage ended with a divorce, the record of the divorce will not show on it. Additionally, you must obtain a divorce certificate from the Supreme Court if you are legally divorced. This, along with the marriage search certificate, should be sufficient to prove your freedom to marry.

Legalizing and Authenticating Your Marriage Search Certificate

Like any other legal document, you must validate your marriage certificate before use abroad. Meaning, the marriage search must undergo document authentication and legalization. To authenticate, submit it to Global Affairs Canada (GAC) located in Ottawa. GAC will review the signatures on your certificates to ensure that they are true and valid. GAC will place a red stamp on the documents to indicate that it has been authenticated.

Following authentication, you need to legalize your document by the embassy of the country you wish to marry in. This embassy will also conduct their own review to ensure that the certificates meet the standards and requirements of their country. They will also place a stamp or certificate to indicate that the certificate has been legalized.

How Can We Help?

At Legalization Service Centre, we understand that marriage is a celebratory occasion that requires a lot of preparation. With so much already on your plate, paperwork is probably the last thing you want to worry about. However, having the paperwork completed properly can save you time, money and headache in the weeks and months ahead of your journey. Legalization Service Centre has the expertise and network to complete your authentication and legalization needs so that you can remain stress-free and confident that your paperwork is being completed by professionals in the field. Our experience and customer service has earned us an A+ reputation with the BBB and a stellar rating on Google from our customers. With us, you can rest assured that paperwork will be the least of your worries on this joyous occasion.

 

Image Credit: The Carousel

Bahamas

Deed of Conveyance: Bahamas Authentication and Legalization

Having a place to call your own in the Bahamas is akin to owning a piece of heaven on earth. The real estate market in the Bahamas has always been open and lucrative to Canadian prospects. Perhaps your investment is a vacation home for yourself. Or many you realized how valuable a waterfront property could be for short and long term rentals. However, property transactions in the Bahamas requires a few additional steps. Just as is the case here in Canada, you will need to have a lawyer draft a conveyance deed. A conveyance deed serves as the proof of “transference” of a title from one owner to another. On top of that, it also needs to undergo Bahamas authentication and legalization. What are the next steps you should take?

The First Step to Recognition of Your Deed

If you find yourself in a situation where you need to use your conveyance deed for a transaction, simply presenting this deed will not be sufficient. Even though the document is regarding a property in the Bahamas, your deed will need to undergo attestation.  Attestation is another way of saying “Bahamas authentication and legalization”. The terms are interchangeable and the process is the same, regardless of what you call it.

In order to complete attestation, you will need to follow a certain process. After certifying your signature on the Deed by a Canadian lawyer or notary public, you will need to submit it to Global Affairs Canada (GAC) in Ottawa for authentication. GAC is the government body in Canada that authenticates all legal documents. They will review the signatures on your deed for trueness and once they are satisfied, GAC will place a stamp to indicate that it has been authenticated.

Legalization via the Bahamas High Commission

Following authentication, your document will need to be submitted to the Bahamas High Commission in Ottawa. This step is for the process of legalization, which serves as the second step of attestation. The High Commission will review your document further for accuracy and validity of the GAC stamp. Once they are satisfied, they too will place a stamp or certificate indicating that the document has been legalized.

The Benefits of Choosing Legalization Service Centre

The process of authentication and legalization can be time consuming and expensive to do by yourself. This is because authentication professionals such as Legalization Service Centre have existing networks within GAC and embassies through years of experience. You can save money and time, and your documents will be free of errors.  For example, whereas the turnaround time for authentication is 20 business days, we can have your documents processed within one business day. Our location, service level, and connection can make all the difference in how fast and effectively you have your deed of conveyance ready for use.

While property transactions anywhere can be challenging, there is an added layer of bureaucracy involved when the transactions are in a foreign country. Property dealings in the Bahamas are no exception to this. Contact us today to speak to one of our professionals to make the process easier and quicker to handle.

 

Image Credit: GettyImages

article image

Teaching in Qatar: Dealing with Attestation Requirements

From the food, to the landscape to a prehistoric culture, Qatar is quite the beauty to explore. Add in the benefits of a teaching job there, and you are all set for an exquisite experience. Teaching regarded and respected quite highly in Qatar. It also comes with many perks. Your can expect for your salary to be on par with your Canadian salary with a few added benefits. Provided, you complete Qatar attestation first!

For example, most contracts include an 8-week vacation. This may seem standard compared to what you’d expect at home (two months of summer vacation!), except it doesn’t stop here. Most contracts also include airfare to and from Canada for you and your dependents, medical and dental coverage, and some even include accommodation and a stipend for transportation.

Basically, your major expenses are paid for and what you “earn” is really yours to enjoy. They must really love teachers, no?

It is easy to see why every year, thousands of Canadians apply to teaching positions in Qatar. Unfortunately, due to popular demand for these roles, only a handful are offered the opportunity. If you happen to be one of those lucky ones, congratulations! You are about to begin a profitable adventure. Celebrations are in order, but before that, what’s next?

The beginning of Qatar attestation

  1. Organize Your Documents

Your new employers will likely be asking you for a slew of different documents. Your teaching degree, university certificates, transcripts, police clearance, passport and IDs are all fair game. As soon as you hear some good news, it’s time to get to work. Proper preparation is very important since you are dealing with a foreign country. If you forget something, it may take much longer to have it over to them which can delay your plans. And don’t forget, some of your documents may need to be requested/ordered from institutions, like your college transcript. Also, it is a good practice to create notarized copies of all original documents. All of this takes time, so start planning and collecting as soon as possible.

  1. Document Authentication

Any time you want to use a document originating in one country in another, it will need to be authenticated. This is to verify its legitimacy. As well as ensure to the foreign country that the document is valid and truly what it claims to be.

In other words, to attest it. In Canada however, this process is called document authentication. Meaning, the terms are interchangeable. Global Affairs Canada, a government body situated in Ottawa authenticates your documents. Make sure you’ve collected and notarized all your documents first. Afterwards, you will submit them to GAC for review. GAC will verify that the signatures on the documents match those in their repository and the documents meet all other relevant criteria. Finally, GAC will place a large red stamp on each document to verify that the authentication process has been completed.

  1. Document Legalization

The second step to completing attestation of your documents is to present them to the Embassy of Qatar in Ottawa. This is document legalization. The embassy will conduct their own review of the documents to ensure that they are valid, mainly verifying the GAC stamp. Once satisfied, they too will attach a stamp or certificate of legalization to your documents.

What is next  and how can we help?

Completing legalization ensures your documents are attested, or fully authenticated. All that’s left to do is send them to your employers or the government of Qatar, whomever of these entities have requested for them.

But, if you were to truly approach this the right way, then the first step would be to acquire more information and guidance. Even before you start preparing your documents, it is a good idea to talk to authentication professionals such as Legalization Service Centre about the process. Consult with one of our experienced professionals about what you need to provide and the instructions you received from the employer. Because of differences in culture, language and distance, communication can be difficult and delayed between you and the hiring entity. We deal with hundreds of teachers who have met their documentation needs through us. So chances are, we’ll have some tips and suggestions that’ll make it easier for you to understand the process and be better prepared to respond and relay documents accordingly.

Moreover, our network and connections within the GAC, as well as our Ottawa-based location allow us to complete document authentication and legalization much faster than if you were to approach them yourself. For example, whereas typically it takes up to 20 business days for GAC to authenticate, we can have your documents authenticated in as little as one business day. The quick turnaround, along with error-free submissions can save you money and time that you can use to prepare the other aspects of your trip.

The period after you secure that job can be both stressful and exhilarating. Mental preparation for the trip, tying loose ends at home, preparing to move to another country, and having your documents in order are all big tasks. We can’t help you with all of it, but we can make the bit with the paperwork a little but easier. Call us together to speak with one of our experienced professionals. Then, get back to planning your move to Qatar, at least for period of time!

 

Image Credit: Layover Guide

criminal check authentication

Canadian Criminal Record Check for International Use

A Criminal Record Check (CRCs) is a common document that one country requires from another. There are a variety of different reasons you may be asked for one, but when you are, you want to know what do to. Here are some key points on CRCs for international use and the CRC attestation process.

What is a Criminal Record Check?

A Criminal Record Check is one form of police record check. It shows records of police convictions or felonies, if you have ever been charged with one. If you have never been convicted of a crime or felony, a simple one page document shows that there are no records on file.

If there are any records to show, the document will contain the following information:

  • The nature of your conviction,
  • Whether or not you were found guilty,
  • What type of pardon you were granted (if any), and,
  • Whether there is an arrest warrant in your name.

There are different kinds of CRCs or background checks. Typically for use inside of Canada, a basic CRC can be requested online on the Canadian Police Services website. This type only requires your name and date of birth, along with answering a few credit-related security questions. When you apply on the Canadian Police Services website, it can take between 7 to 10 business days to receive the record.

However, if you are outside of the country or require a check for international use, you may need a criminal record check with fingerprints — or certified record checks. These act as an added layer of protection. The CRC ensures that you and/or the person you authorize in your application are the only ones who can see your records.

When might you need a CRC and CRC attestation?

You might be asked for a CRC if you are involved or with with vulnerable sectors. Some common examples of vulnerable sectors include young children, older seniors, and some disabled people. For example, if you applied to work in an elementary school in another country, the government of that country may require that you provide a CRC to verify that you have a clean background. They are trying to assess whether you will pose any risks to the people who will be exposed to you through the course of your involvement.

Foreign employment, education, or international travel visas all may require a certified CRC with fingerprints.

What about attestation of the CRC?

After you obtain your RCMP certified criminal record check, the next step for making it good for international use is legalizing the document. You would submit the CRC to Global Affairs Canada (GAC) in Ottawa to obtain a document authentication. GAC will review your CRC and ensure that is has all of the appropriate signatures.

After authentication, you need to legalize your document. The embassy of the country where you will be using your CRC will do this for you. The embassy will review your document to ensure that it meets all of their country’s standards, and that the GAC stamp is valid. Once they are satisfied, they too will affix a stamp or certificate to your document.

Authentication and legalization make your CRC document valid for use in the country where you intend to use it. While the processes are relatively simple, they can be time consuming if you haven’t gone through them before. For example, our documents are processed at the GAC in as little as 1 business day, whereas the normal processing time can take up to 20 days. Time is not the only thing you save when you entrust us with your CRC authentication and legalization needs. Accidental errors and omissions can lead to having to resubmit your documents, which can be quite costly. Since we regularly process CRCs for authentication and legalization, there is little room for errors and omissions.

How can we help?

Legalization Service Centre has an A+ standing with the Better Business Bureau and a 5-star rating on Google. Our professionals are experts at what they do, and have served thousands of customers reach their authentication and legalization needs with ease and efficiency. We’ve processed many criminal records for international use and have experienced all sorts of scenarios. Contact us to speak to one of our agents to find out exactly what you need to do next. We’re always happy to hear from you!

 

Image Credit: South Grey News

Teaching in the UAE: Degrees and Qualification Certificates Attestation

Teaching in the United Arab Emirates (UAE) has become an increasingly popular affair, and a highly competitive one at that! This is for good reason. Working as a teacher in the UAE comes with many perks. Asides from a great salary, did you know that teachers can expect to receive provisions such as paid accommodation, healthcare, round flight tickets to their home country during summer break, and a bonus month’s salary for each completed contract year? This means that you can potentially build up a good amount of savings in a short period of time. Adding in the experience of working a job in a beautiful country and this easily becomes a dream career opportunity! What are some things you should know for your document legalization and authentication needs for your new teaching job? Below are some pointers to keep in mind.

Gather all of your essential documents for the UAE

Once you’ve received an offer of employment, your new employers will start asking you for your qualifications. You might need to show everything: Your college/university transcripts, degrees, TEFL certification, and/or teaching license. It’s a good idea to gather all of these documents together and create certified and notarized copies of true originals.

Getting prepared early is the key to stress-free success here. It can take time to order and receive transcripts and replacement certificates if you need any. Factor in time for creating true copies of originals, certifying and notarizing.

Call an authentication professional

In order for all of your documents to be valid for use in the UAE,  they will need to go through the process of document authentication and legalization. If you aren’t familiar with the process, it’s a great idea to consult with a professional. Likewise if you simply haven’t authenticated documents for this purpose before. We’ll provide you with all of the information you need, and guide you to the best of our abilities on how to proceed. At Legalization Service Centre, we process hundreds of documents for teachers regularly, so you can rest assure your document processing needs will be efficiently met by us. There is a high chance that we’ve worked with your school by helping our other Canadian teacher clients.

Have your degree certificates and qualification documents attested for UAE

Your documents will need to go through the screening processes of document authentication and legalization, also known as attestation. Authentication happens at Global Affairs Canada (GAC) in Ottawa, where your documents are reviewed to ensure that all of the signatures on them are true and belong to GAC’s repository of authorized individuals. Once they are satisfied, GAC will place a large red stamp demonstrating that the documents have been authenticated.

Next, your documents will need to be legalized by the United Arab Emirates Embassy in Ottawa. The embassy will ensure that the GAC stamp is valid, and that the documents meet all of the requirements and standards in place by the UAE for foreign teachers. Once they are satisfied, they too will place a stamp or certificate indicating that the documents have been legalized.

Following completion of your document processing, Legalization Service Centre will courier them to the address you specify, such as to the school where you will be teaching. This means that we take the stress right off of your hands right from when you call us to the very end when the end party receives your documents!

Now all you have to do is plan for an adventurous opportunity filled with endless potential!

Legalization Service Centre has an A+ standing with the Better Business Bureau (BBB) and a 5 star client rating on Google. We take great pride in serving our customers well, and look forward to building new client relations as we go. Feel free to call us with any questions you may have, even if you don’t need your documents processed by us. We’re happy to help whenever we can!

 

 

 

Image Credit: Plutmaverick

The Hague Convention: Authentication, Legalization and Apostille

The Hague Apostille Convention a.k.a. the Hague Convention is a multilateral treaty drafted by the Hague Conference. It’s an attempt to standardize the way documents are certified. Drafted in 1961, the Hague Convention now sees 115 countries as is signatories. These countries recognize a standard document apostille process, which validates them after the process. Thereafter, they can legally recognize documents as equivalent to their own. Canada, however, is not part of the Hague Convention. Instead, documents need to undergo authentication and legalization.

Canada and the Hague Convention

So why isn’t Canada a signatory? It’s not quite clear, but more importantly, it means that it can’t produce document apostilles. Canada even takes things a step further! You can NOT authenticate a copy of a document that has already undergone apostille. To authenticate that document, you must submit another notarized true copy.

It may be confusing for anyone going through this process to understand the difference. If a country asks you for a document apostille and your documents originated in Canada, what do you do? The answer is quite simple. While the terminology is different, document apostille and authentication and legalization mean the same thing. So to “do apostille” really means to authenticate and legalize your documents.

Apostille in Canada: Step 1

In Canada, authentication of documents can only be conducted by Global Affairs Canada (GAC), located in Ottawa. GAC will accept notarized copies of your documents and they will conduct a review of them. They will check the signatures and stamps to ensure they are true and valid. With that done, GAC will place a red stamp on your document to prove it has been authenticated.

Apostille in Canada: Step 2

After authentication, your documents must undergo legalization. Note which country you’re going to use them in! The corresponding embassy or consulate of the country will be legalizing them for you. The embassy will conduct a second review of your documents to ensure that the GAC stamp is true and valid. They will affix either a stamp or a certificate to indicate that the documents have been verified and legalized.

Confused? Exhausted? We can help

The process of document authentication and legalization may seem daunting to anyone who has not gone through it before, however, if done correctly, it can be rather simple administration. Where complications arise is if the documents to be authenticated and legalized have not been prepared properly or the associated forms not filled out correctly. Errors or omissions can cost you a great deal of added time to completion and additional fees. For these reasons, it is always a good idea to have an authentication and legalization professional review your documents and submit them for you. An added benefit of going through a professional service provider such as Legalization Service Centre (LAC) is that our networks at GAC allow for your documents to be prepared in as quickly as one business day whereas the normal wait time is up to 22 business days.

Over years of commitment to authentication and legalization, LAC has garnered a five star rating on Google reviews from many clients and an A+ standing with the BBB. We take customer service very seriously, but more importantly, we know the process of document authentication and legalization inside out for any of your document needs. If you have any questions regarding the processing of your documents, give us a call at 1-800-857-1215 to speak to one of our professionals, or send us a WhatsApp message at +1-613-501-0555 any time.

 

Image from: Mad Movie Man

Authentication and Legalization for Medical Professionals

The globe views Canadian medical professionals very highly. This is because medical training, licensing standards and practice in Canada are amongst the most challenging in the world. As such, foreign countries and organizations seek out Canadian medical professionals for work. Doctors Without Borders, the United Nations, and the World Health Organization are just some of the examples! They provide unparalleled opportunities to experience foreign culture and world affairs. Before you can extend a gold standard service outside of your own country, there are several things to do. That is, documentation caveats, such as authentication and legalization.

What Do Medical Professionals Have To Do?

You must authenticate and legalize your professional medical doctor or nurse license. Countries in Europe, Asia and the Middle East ask for validated licenses from medical professionals before allowing them to practice in their countries. For that, you need to obtain a true copy of your license and certificates of training. Then, a notary public in Canada needs to notarize and attest your license. Your next stop is Global Affairs Canada.

The Authentication Process

Global Affairs Canada is the government body that oversees document authentication in Canada. Submit your documents to the GAC bureau in Ottawa, to undergo examination. They will ensure that the signatures and practices numbers on the license are authentic and match the ones within its registry. Once they are satisfied that your license/certificate is valid and meet the standards set by GAC, they will place their red stamp on the license document/certificate, thus completing authentication.

The Legalization Process

You need to submit your license/certificate to the embassy of the country you’re going to practice in Ottawa. The embassy will review your document and the GAC stamp placed on it. Once they are satisfied that the GAC stamp is authentic and the license meets their standards, they too will affix their stamp or a certificate to your document to verify that it has been legalized.

How We Can Help You

While document authentication and legalization are not difficult to complete, they can be time consuming. And costly if not done correctly, especially if you choose to do it yourself! This is because individuals usually lack the network within GAC and local Ottawa embassies that authentication and legalization professionals such as Legalization Service Centre (LSC) possess. This network allows these organizations to bypass wait times, reducing the typical wait time of 20 business days to as little as next-day service at GAC. Moreover, because LSC’s office is located in Ottawa where most embassies and GAC are located, it allows us to be able to oversee your document while it is being processed, meaning that any cause for delay can be rectified immediately.

LSC has earned an A+ status with the Better Business Bureau (BBB) and boasts a 5 star review on Google. We take pride in the level of customer service provided to customers over many years of operation. We understand that processing documents can be tedious, especially if you are not familiar or don’t have experience working with government bodies and embassies. Moreover, these tasks can be particularly stressful when conducted from a distance, such as from a different city or province. Trust us with your document authentication and legalization needs, and we will ensure a positive experience for you too!

 

Image Credit: WBBM Radio