Legalization of Birth Certificate for Use in Nicaragua

Known for its emerald lakes, volcanoes, and largest rainforest in Central America, Nicaragua has become a prominent tourist hub in recent years. As tourism increases, knowledge of everything this hidden oasis has to offer has also spread. A rich history of colonialism and ethnic changes contributes to its diverse food and culture. It isn’t a surprise why many Canadians look forward to making Nicaragua their new home after retirement.

But retired people aren’t the only ones setting up for long-term living here. The cost of living and generally low expenses has attracted many businesses and educational institutions as well. This has given many Canadians a variety of reasons to visit, stay, and create a community of their own.

Regardless of your reason to visit, you should know that the country has strict paperwork requirements. To make the process of your visit or move easier, it is best to start preparing your paperwork early. Read on to find out how to legalize your birth certificate for use in Nicaragua!

Prepare Ahead of Time

Nothing beats good preparation. This is especially true when dealing with a foreign country where many review and documentation processes are still manual. Don’t forget that Nicaragua is a struggling country with scarce resources. This makes preparation all the more important to allow time for delays.

When preparing your documents such as a birth certificate for Nicaragua, if you don’t already have the originals, keep in mind that sourcing these documents will also require time. Allow for at least two months in Canada to gather and process all documents. Create a file and review the process for document attestation, known in Canada as authentication and legalization. Notarize all true copies of the original.

Authentication of your Birth Certificate for Nicaragua

In Canada, document attestation is a two-step process. During the first step, your original or true copy of your birth certificate for Nicaragua will be reviewed by Global Affairs Canada to ensure that the seals and signatures on your document are valid. This step reviews for the legitimacy of your document, ensuring that it was produced and signed by the institutions and authorities that are entitled to do so. Once GAC has matched the signatures with records in their registry, they will place a large red stamp to indicate that the document has been effectively authenticated.

Legalization of your Birth Certificate for Nicaragua

Following legalization, your birth certificate will need to go to the Nicaraguan Embassy. Here, the embassy will complete the second and last stage of attestation known as legalization. The embassy is reviewing your document and GAC’s seal to ensure that they are valid and acceptable. Once they are sure that GAC has truly certified your document and that it meets their own standards for use, they two will place a stamp or certificate to indicate the completion of legalization. This confers attestation of your birth certificate for Nicaragua, making them good for use for any official purpose in Nicaragua.

The Time Involved

You should be aware that the process of attestation is lengthy and can take several weeks to months. This has been especially true since earlier this year, when GAC made changes to their review process. Whereas same-day services were common practice prior, now, each submission must take the required two to three weeks for review.  Beware that you will still have to wait for one week of processing time, even if GAC does allow the expedition.

Feel Free to Ask for Help!

Changing government and embassy regulations can make it very difficult to keep up with attestation processes. Especially if this is not something you have done previously, the paperwork can be tedious and cumbersome. At Legalization Service Centre, we understand that when you need these documents prepared, you also have a lot else on your plate. That’s why our team is prepared to make your document journey less stressful. We specialize in everything related to document attestation and work across the country. Regardless of whether you are mid-process or just beginning, give us a call. We have a friendly staff to give you great tips and services to help you gain momentum and speed!


Image Credit: Tropicaldryforestsofnicaragua

Proof of Income Legalization for Use in Panama

Thinking of studying in Panama? Or maybe you’re interested in securing a mortgage for a property? Every year, thousands of Canadians either move to Panama or find ways to become economically attached to it. And for many of these reasons, you may find yourself having to provide proof of income here in Canada. This isn’t uncommon. Just like most first world countries, you will need to show proof of income to gain financial trust.

Your Proof of Income

You can obtain proof of income a few different ways. The most common is through steady and stable Canadian employment.  A proof of income should be easy to secure then. You would simply need to request a letter from your company’s HR to demonstrate the details of your employment. These may include dates and type of employment, your role, and annual salary.

If you have income through other sources, such as a business, rental properties, or pension, you may need to show details from your bank account where the money is deposited. Find out from the institution requesting the information what they will accept as proof of income.

What’s next?

Unlike using a document locally, your proof of income is not sufficient for Panama in its original form. You must attest (authenticate and legalize) the document in order for it to be valid for use in Panama. This is very important, as it’s not valid until you complete both steps.

Authenticating your Proof of Income

Once you obtain the right documents, they will need to be submitted to Global Affairs Canada (GAC) in Ottawa. If you need to authenticate your document on a federal level, not just provincial, GAC is the only body that can do so. But prepare for a lengthy process! It takes GAC  15 to 20 business days to process from submission to ready-for-pickup. GAC will then place a large red stamp to indicate the completion of authentication.

Legalizing your Proof of Income 

Following authentication, your documents will need to be legalized by the Panama Consulate General. The embassy will review the documents and the GAC seal to ensure that they are original and acceptable. The embassy will also place a stamp or a certificate to indicate the completion of legalization.

Accounting for Processing Time

As you’ve probably noticed, the process of document attestation can take time. Particularly, whereas GAC used to have expedited services previously, those services are not easily available anymore. Expedited services now require proof of cause and are subject to a review for eligibility. This change lengthens processing times for anyone who needs the service. Keep in mind, that it will still be a week of waiting even with expedition. While this is certainly an inconvenience, preparing for this ahead of time will save you frustration down the road. We recommend you start preparing your documents at least two months before they must be submitted. This will allow you sufficient time to have the documents authenticated by the GAC, legalized, and couriered to its final destination.

Need Help with your Proof of Income?

Paperwork is never fun! Add constantly changing government policies and requirements to the mix, and they can feel even more tedious. At Legalization Service Centre, we understand that document attestation is the last thing you want holding you back, so give us a call for a step in the right direction. We have years of experience helping countless individuals. We’re happy to help with any queries you may have, even if you are just getting started!

Our customers rate us 5-stars on Google and have let us earn an A++ reputation with the Better Business Bureau. Paperwork may not be fun, but it’s what we do best!


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Degree and Transcript Legalization for Colombia

Best known for its beauty and culture, Colombia has earned the title, “Happiest place in the world” in history. It’s no wonder so many people want to move there! A flourishing economy and rising standards of education have made it an ideal host for many international students. If you are one of these people, get ready for an experience of a lifetime! Before you set foot on this  journey, there is some important paperwork to complete. Doing your due-diligence ahead of time will save you time and money. Ready to get your paperwork in order? Keep reading to learn about degree legalization for use in Colombia!

Before Degree Legalization

You will need to provide documents such as your school transcripts, degrees, and ID when applying to colleges or universities. Similarly, this applies when you have secured a position there or applying for a visa. Whatever the case, you will need to authenticate and legalize your documents.

Find out which documents you need for your school and Colombian visa requirements and start collecting them early. It could take weeks to receive requested documents from the institutions here in Canada! Create a checklist and a folder to keep track and gather them all together. Often, you will need to translate your documents, as well as notarize them. All of this also takes time, so find out the specific requirements and allocate time for these tasks.

Degree Authentication for Colombia

Document authentication is the process of validating your documents from one country so that it will be recognized as credible in another.  The terms authentication and legalization are synonymous with attestation and mean the same thing. In Canada, authentication is conducted by Global Affairs Canada (GAC), located in Ottawa, Ontario. GAC will review the signatures on each of your documents (such as degrees and transcripts) and will verify that the signatures and seals on it are valid. They will place a stamp on your documents to indicate that they have authenticated the document.

Colombia Embassy Degree legalization

For the last step, you will need legalize your documents at the appropriate embassy. In this case, your documents will need to be submitted to the Consulate General of Colombia, located in Ottawa and Toronto. The embassy will review the authentication stamp and ensure that your documents meet all of their country’s standards. They will place a stamp or certificate on the documents to signify completed legalization.

Don’t be afraid to ask for help!

Settling down in a different country to attend school is already a very big decision. There’s certainly a lot of planning and preparation that goes into the endeavour. At Legalization Service Centre, we understand how full your plate is and are happy to help with all of your paperwork from inception until your document requirements are fully complete. If you get in touch with us early, we will take the entire burden of document preparation and attestation off of your shoulders and deliver the paperwork to your desired destination fast, secure, and hassle-free.

Our work has earned us an A++ reputation with the BBB and a 5-star rating on Google for customer service and efficiency. But we realize that sometimes all you need is just a little bit of guidance in the right direction, so feel free to call with any questions. We are happy to help where-ever we can! We wish you a successful journey ahead!


Image Credit: Colombia-Travels

RCMP Criminal Record Check for Use in Costa Rica

Whether it be for employment purposes, business, or retirement, Costa Rica has become one of the top destinations for short and long-term residence for Canadians. This doesn’t come as a surprise either! It is home to a large diversity of wildlife, dispersed rainforests, and famous Costa Rican coffee. Costa Rica is both filled with natural tranquility and endless possibilities for exploration. If you are one to make the move, you’re likely to find many like-minded Canadians. But what do you need to know in terms of paperwork for the process? Costa Rica has a thorough vetting process to allow residency to foreigners. There is one particular document worth a mention: the RCMP Criminal Record Check. Here is everything you need to know about  preparing a criminal record check for Costa Rica.

What is an RCMP Criminal Record Check?

The RCMP Criminal Record Check is a comprehensive government certificate to indicate an applicant’s criminal charges, felonies, and misdemeanors, whether on-going or resolved. As the name suggests, the Royal Canadian Mounted Police (RCMP) produces this document.

Whereas in the past, a criminal record check from a local police station used to suffice, the Costa Rican immigration requirements for this have changed since October 14th, 2019. In order to provide a full and complete criminal record clearance for any Canadian individual, they now require a police record check from the federal level of government conducted by the RCMP. This record includes the following key components:

  • Name
  • Identification
  • Rolled (ink) fingerprints obtained by the RCMP

Attestation of the Criminal Record Check for Costa Rica

The RCMP criminal record check (CRC) must go through several steps before it’s valid for use. It needs to notarized, authenticated, legalized, then translated to Spanish. Any local notary public can notarize this document. The document must be submitted to Global Affairs Canada (GAC) for authentication and then to the Costa Rican embassy for legalization.

How long does the whole process take?

This will be one of the longest parts of the process. Remember, it requires several key steps to complete. The time it takes depends on whether the record is clear or there are matches to note. Producing the original documents alone can take up to six months. Once you have it, notary and legalization can take another few months to complete.

If you are conducting this process outside Canada, add more processing times. If you are already in Costa Rica, it can take longer to submit the required documents and fingerprints. Receiving the documents back, can take longer due to mailing wait times.

How We Can Help?

At Legalization Service Centre (LSC), we understand how tiring the entire process can be. For starters, you need to create a file with all of your required documents for immigration in one place. Once all the documents are gathered, they need to be submitted for authentication and legalization. Our team at LSC can help expedite the process by making these submissions for you, in person. Authentication and legalization can both be expedited because we know the particular requirements of the process off the back of our hands.

Settling in Costa Rica is an exciting decision and one that you are probably keen to begin. Regardless of whether you are completing this from Costa Rica or here in Canada, the paperwork required is very seldom the fun part. Lucky for you, at LSC, that’s all we do every day! Give us a call or send us a message for more information. Even if you aren’t quite ready to get started, we’re always happy to have a chat.


Image Credit: Luxury Travel Adviser

Power of Attorney for Use in Kazakhstan

Need a Power of Attorney (POA) for use in Kazakhstan? You probably have many questions. POAs can be a very handy tool, but often they are not your first choice to accomplish a task. Regardless, POAs have been particularly popular between Canada and Kazakhstan during the course of the pandemic due to travel restrictions and bans. If you can’t be present to conduct a task that you must carry on through with, assign an attorney to act on your behalf!

What is a Power of Attorney?

A POA is a legal document that provides another person (an attorney) with permission to act on your behalf. Typically, you use them for matters concerning financial activities, property transactions and medical decisions on behalf of another. You may need one if, for whatever reason, you cannot be present or are unable to perform a task yourself (i.e. conduct the sale of a property that you are the title-holder to).

How Do You Prepare a POA for use in Kazakhstan?

There are forms that are readily available online that you can customize with the relevant details of yourself and your chosen attorney. You can outline the extent to which they may act on your behalf and set forth limitations to their decision-making. It is important to consider all aspects of the power that you are providing to your attorney. Since they are making important decisions on your behalf, your chosen attorney must be:

  1. Someone who is capable of making sound decisions
  2. Someone you can trust and have faith in

While anyone can be your attorney, your chosen individual must not be a spouse, your child, or anyone you consider to be like a child to you.

Attestation of POA for Kazakhstan

Once you prepare a POA here in Canada, you need to have it attested for use in Kazakhstan. Attestation is a 2 step process: authentication and legalization. Both terms are interchangeable and require the same processing of documents.

To complete authentication, you have to submit your documents to Global Affairs Canada located in Ottawa. GAC is the only government body in Canada that processes all document authentications. There are no parallel or equivalent services in Canada for this purpose. It may take the office of GAC up to 2 weeks to complete the process.

But what if you need your documents sooner?

That is often a very long wait-time for many people. You may have important work relying on this that need attending to much sooner. At Legalization Service Centre, we understand the urgency of your requests. We have a solution to have your documents processed at GAC sooner. How? We have been in the business of attestations for many years! Over these years, we built a solid network within GAC and with all of our experience, we know what pitfalls and mistakes to avoid, which speeds up the process even further. All we need from you, is a letter and proof of your urgency to submit to GAC for consideration, and we take care of the rest.

Legalization of Power of Attorney for Kazakhstan?

Once your document has been authenticated (indicated by a large red stamp placed by GAC), it will need to be submitted to the Kazakh embassy. Here, your documents will undergo legalization, which is the name given to the review by the embassy. The Kazakh embassy will review your POA primarily to ensure that the GAC stamp is valid. Moreover, they will check to see that the POA meets all of the standards put in place to allow it to be used in Kazakhstan. Once the embassy is satisfied, they too will place a stamp or certificating indicating that it has been legalized. After these two steps, your power of attorney for Kazakhstan is now ready!

The Final Steps

Authentication and legalization are not necessarily difficult processes once you know what to do. However, if this is just a means to an end for you, then finding out how each step of the process works through personal experience may not be a good use of your time. Moreover, no matter how much research you do, going solo will likely result in unnecessary wait-times and unforeseen delays.

At Legalization Service Centre, this is all we do, all day, every day. From gathering all of the pieces, to having the final documents sent to the right place, we cover all of your tracks so that you don’t have to. We know how tedious paper work can be. We also know that our clients have far more important things to do with their time. So, when you’re ready to have your documents attested, give us a call. We’re happy to chat, even if all you need is more information!


Image Credit: The Kazakh Embassy in Ottawa Official Website

Authentication of Documents in Canada

LSC Canada: One-Stop Solution for your Attestation Needs

Paperwork can be daunting and we get that. Unfortunately, when you need documents from one country to use in another, there is even more administration involved. Not only do these documents often need to be notarized, they also need to be attested to ensure that they are legally admissible in the intended country of use. For anyone who hasn’t gone through the process before, attestation or authentication and legalization (what does that even mean?) can seem like a headache. From ordering the right document to having them reach their final destination, there is just so much involved! Not to mention the trip to Ottawa for legalization that you probably didn’t have in your travel plans.

So what do you do? We recommend getting in touch with Legalization Service Centre Canada (LSC Canada). Not just because we’re the best in the industry, but because we take all of your attestation stress away. And when we say all, we mean from A to Z. Here’s how.

1. Getting your documents together

You know what document you need, but do you know where to order it from? What about which version is right? For example, if you need a birth certificate attested, you may not be aware that the long form can save you a lot of headache down the road. In fact, most times the short version won’t even be accepted. Moreover, often there are documents you need along with the basic ones that you may not even be aware of. For example, if you need a divorce certificate attested to clear you for a marriage abroad, it may be a good idea to include your marriage certificate to that person as well. There are many examples like these where people often have to repeat the process simply because they forgot to include a document the first time around.

When you go through us, we know what the end goal is because we’ve done the job plenty of times. We’ll know not just how to efficiently complete attestation of the document of your interest, but will also advise on everything else you may need.

2. We take care of all of the applications and travel

Did you know that the Global Affairs Canada (GAC) and most embassy offices are located in Ottawa? That’s why our head office is also situated in the heart of Ottawa, just minutes away from all of these key points that you’ll need to touch. If you aren’t in Ottawa, that doesn’t sound like much fun, does it? Traveling to Ottawa for the purpose of attestation of your documents isn’t a great use of your time. But it is a very good use of ours! Once you transfer all of your required documents to us, we’ll fill out the necessary applications and submit everything on your behalf. They will first go to Global Affairs Canada for authentication and then to the appropriate embassy for legalization. No matter how many times these offices need to be visited for your paperwork, we’ll make the necessary trips.

3. Document transfers and mailing

Once all of your documents are fully authenticated and legalized, we package them up and courier them to your requested address. In many instances, this means that you don’t even have to worry about mailing in the documents to their final destination. Our mails are sent through secured channels so that you can track them until they reach their destination.

Moreover, there are perks to using LSC as your service provider that you wouldn’t enjoy otherwise. For example, did you also know that now it takes 10 business day or more for GAC  to complete your authentication? We can help expedite this process as long as you have proof of your deadline!

Still not sure what to do? Don’t fret, we know that the process can appear complicated. We are always here to help you with your attestation needs. If you have any questions, give us a call and we’ll go over more details. At LSC Canada, we are happy to help you with your attestation needs at every step of the way. Even if that means just having a reassuring and informative conversation!

Attestation of Birth Certificate for UAE

Thinking of settling in the UAE? You aren’t alone! Whether you are a native returning to the land or pursuing a career or employment there, many individuals and families decide to call the UAE their home every year. There is a process to obtain a residency status, and you will need certain documentation to apply for it. You will need to add each member of your family to the residency status, as well. For your children born in Canada, birth certificates along with copies of their passport will need to be provided. Read on to learn about the process of preparing a Canadian birth certificate for use in UAE!

How do you obtain a Canadian birth certificate?

Whether you are in the country at the time or not, Canadian birth certificates are easy to obtain. Make sure you fill in the online application requests for either the short or long form. For the purpose of your UAE residency visa, it is best to order the long form. This one will contain more detail than the short certificate. Information such as place of birth and the names of both parents, along with details of the child are included in this form. Contrarily, the short form certificate only includes the child’s full name and place of birth.

Preparing a birth certificate for use in UAE

The Canadian government itself issues birth certificates. However, you can’t include it in your UAE residency application as is. In order to make the document valid, it must undergo attestation, known as authentication and legalization in Canada. While the two terms are different, the process of attestation and authentication/legalization are identical. Other parts of the world also call it ‘apostille’. After you complete the 2 steps listed below, your birth certificate for UAE will be ready.

How do you have your Canadian birth certificate attested?

The first step is authentication. You need to submit your document to Global Affairs Canada (GAC) along with an application form. GAC is the only government body in Canada that is responsible for authentication of all Canadian documents. Their head office is located in Ottawa and their task is to review the signatures and stamps on the document to ensure that they are valid. Along with this, they also ensure that any document provided to them contains the information and structure necessary to qualify for authentication.

Once the forms are submitted to GAC, it can take 10 days or more for your documents to be authenticated. But an attestation professional can significantly reduce this wait time. For example, Legalization Service Centre can have your documents authenticated within a few business days at GAC. All you need to do is provide a letter or a document proving the urgency of your business. This is because we have a strong network and years of experience with authentication. This can also lead you to save money on the process, as any corrections to the process after you submit your form will require additional fees.

The Final Step: Legalization

After authenticated, you must submit the document(s) to the UAE embassy for legalization. Legalization involves the embassy conducting their own review to ensure that the document meets their country’s standard and that it contains a valid GAC stamp.  Most embassies are located in Ottawa, in close proximity to the GAC office as well as the physical location of Legalization Service Centre. While legalization is not difficult to obtain, it can be a challenge if you are trying to complete it from somewhere outside of Ottawa. Since our office is intentionally close to both, it makes it easy for us to complete the submissions and conduct follow-ups until the entire attestation process is complete.

At Legalization Service Centre, we understand how tedious paperwork can be. Moving from one country to another is not an easy task. Obtaining residency and settling in the UAE may be exciting, but there is a lot of work to be done. Having your documents authenticated is just a hurdle in the process which can be even more difficult due to distance. Give us a call if you need more information or would like to have us take care of this important part of your paperwork. We are always happy to chat, even if it is only to share more information!


Image Credit: Zawaya

Legalization of Power of Attorney for Russia

As we hit June and approach the middle of 2021, the global COVID-19 pandemic hits its 1.5 year mark. We are patiently waiting as the population of the entire world slowly receives vaccination so that our world can go back to normal. You may have faced the reality that you can’t put off many priorities for later. If you have ties to Russia, travel for any reason may be out of question at the moment. The risks and travel restrictions have made conducting business and affairs quite difficult. But as the old adage goes, “where there is a will, there is a way!” If you are poised to conduct important affairs that cannot wait, you need to complete an attestation of a power of attorney for Russia.

What is a Power of Attorney?

If you are reading this article, you probably have a very good idea as to what a POA is and why you need one. But to summarize, a Power of Attorney (POA) is a document that assigns someone else with legal decision-making authority on your behalf. The person you assign with this responsibility is known as your “attorney”. Acting in your best interest, your attorney may make important decisions regarding your property, finances, or even medical care. While anyone of your choosing can be your attorney, some limitations exist. These are as follows:

  • The attorney must be of legal age and mental capacity to carry on the duties outlined in the POA.
  • The attorney must not be your child or a person you treat as your child.

Forms for POAs are readily accessible online. Alternatively, you can speak to a legal advisor to prepare one that is unique and specific for your needs. If the matter is particularly sensitive, it may be wise to consult with an advisor regarding any conditions and limitations you may want to include.

Should you use a POA?

Whether or not to use a POA is a very personal decision. Entrusted to the right person, POAs can be very handy tools to bring a means to an end. For example, if you simply cannot be present in Russia for important financial or property matters that absolutely cannot wait, then a POA may be your only option. However, remember that you are sharing a big responsibility with someone else. In many ways, providing a POA can make you and your business/assets vulnerable. For this reason, it is very important to choose someone you trust. You must be confident that the attorney you chose will act responsibly and intelligently in your best interest.

What’s next when it comes to authentication and legalization of Power of Attorney for Russia?

Before you can use a power of attorney outside of Canada, you need to take it through attestation. Since you are in Canada, make sure you notarize it with a Canadian notary before that. You may have heard of “authentication and legalization” before. In fact, this is the exact same process as attestation. They are essentially comparable, globally and locally, so do not worry about the differences in phrasing!

Legalization of Power of Attorney for Russia: Step 1

Once you notarize your POA for use in Russia, you will need to submit it to Global Affairs Canada (GAC) located in Ottawa. GAC conducts authentication for all formal documents undergoing the process. If you submit the document personally, it typical takes 20 business days for your document to be authenticated. Contrarily, using an attestation expert such as Legalization Service Centre (LSC) can help reduce this time. This is due to our years of experience in the business and extensive network within GAC. Once GAC is satisfied that your POA meets all the standards and validity tests, they will place a large red stamp to indicate that your document has been authenticated.

Legalization of Power of Attorney for Russia: Step 2

Following authentication, your document will need to be submitted to the Russian Embassy for legalization. During this step, the embassy will conduct their own review of the POA to ensure that the GAC stamp is valid. They will also ensure that the power of attorney meant for Russia meets their specific standards for use in Russia and if satisfied, they will attach a certificate or stamp to indicate that the POA has been legalized.

One note for consideration here is that the regulations and requirements at embassies change regularly. The standards and measures of acceptability from earlier this year may no longer apply now. It is can be difficult to keep up with ongoing changes if you aren’t familiar with the process. However, expert attestation professionals usually have the most current embassy information and can guide you accordingly. At Legalization Service Centre, our active work and close physical proximity to most embassies results in the most accurate and current information. Having these at your fingertips can save you tons of time, money, and hassle.

Legalization Service Centre and Power of Attorney for Russia

 At Legalization Service Centre, we have been dealing with POAs for Russia long before the pandemic sprung. With an A++ ranking at the Better Business Bureau and a 5 star customer rating on Google, LSC boasts a reputable customer service and excellence in practice. And with the current struggles and circumstances, we realize the need for community and actively work to do our part. Trusting us with your POA attestation means ensuring that job gets done from A to Z with smoothness and efficiency. Whether you are just starting the thought process or are ready to start authentication, give us a call! We are happy to chat and answer any questions.

Image Credit: Stockphoto