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Attestation of Birth Certificate for UAE

Thinking of settling in the UAE? You aren’t alone! Whether you are a native returning to the land or pursuing a career or employment there, many individuals and families decide to call the UAE their home every year. There is a process to obtain a residency status, and you will need certain documentation to apply for it. You will need to add each member of your family to the residency status, as well. For your children born in Canada, birth certificates along with copies of their passport will need to be provided. Read on to learn about the process of preparing a Canadian birth certificate for use in UAE!

How do you obtain a Canadian birth certificate?

Whether you are in the country at the time or not, Canadian birth certificates are easy to obtain. Make sure you fill in the online application requests for either the short or long form. For the purpose of your UAE residency visa, it is best to order the long form. This one will contain more detail than the short certificate. Information such as place of birth and the names of both parents, along with details of the child are included in this form. Contrarily, the short form certificate only includes the child’s full name and place of birth.

Preparing a birth certificate for use in UAE

The Canadian government itself issues birth certificates. However, you can’t include it in your UAE residency application as is. In order to make the document valid, it must undergo attestation, known as authentication and legalization in Canada. While the two terms are different, the process of attestation and authentication/legalization are identical. Other parts of the world also call it ‘apostille’. After you complete the 2 steps listed below, your birth certificate for UAE will be ready.

How do you have your Canadian birth certificate attested?

The first step is authentication. You need to submit your document to Global Affairs Canada (GAC) along with an application form. GAC is the only government body in Canada that is responsible for authentication of all Canadian documents. Their head office is located in Ottawa and their task is to review the signatures and stamps on the document to ensure that they are valid. Along with this, they also ensure that any document provided to them contains the information and structure necessary to qualify for authentication.

Once the forms are submitted to GAC, it can take 10 days or more for your documents to be authenticated. But an attestation professional can significantly reduce this wait time. For example, Legalization Service Centre can have your documents authenticated within a few business days at GAC. All you need to do is provide a letter or a document proving the urgency of your business. This is because we have a strong network and years of experience with authentication. This can also lead you to save money on the process, as any corrections to the process after you submit your form will require additional fees.

The Final Step: Legalization

After authenticated, you must submit the document(s) to the UAE embassy for legalization. Legalization involves the embassy conducting their own review to ensure that the document meets their country’s standard and that it contains a valid GAC stamp.  Most embassies are located in Ottawa, in close proximity to the GAC office as well as the physical location of Legalization Service Centre. While legalization is not difficult to obtain, it can be a challenge if you are trying to complete it from somewhere outside of Ottawa. Since our office is intentionally close to both, it makes it easy for us to complete the submissions and conduct follow-ups until the entire attestation process is complete.

At Legalization Service Centre, we understand how tedious paperwork can be. Moving from one country to another is not an easy task. Obtaining residency and settling in the UAE may be exciting, but there is a lot of work to be done. Having your documents authenticated is just a hurdle in the process which can be even more difficult due to distance. Give us a call if you need more information or would like to have us take care of this important part of your paperwork. We are always happy to chat, even if it is only to share more information!

 

Image Credit: Zawaya

United Arab Emirates: Canadian Document Preparation

If you’re seeking post-secondary education and/or are looking for opportunities for employment, chances are you already heard of United Arab Emirates. This country offers one of the highest quality education in the Middle East, and is currently a hotspot for anyone wishing to join their diverse workforce. As international interest grows, naturally, the UAE becomes more strict about who they accept into their country and who they don’t. Before your documents are considered valid in UAE, they must first go through authentication and legalization or document apostille. 

CANADIAN DOCUMENT APOSTILLE: AUTHENTICATION AND LEGALIZATION

What is “apostille”? And why must you do both authentication and legalization of your documents? This all due to the Hague agreement or Apostille Convention, which Canada hasn’t signed. Canadian documents need to go through two levels of authentication and legalization. This means that in order for your documents to be valid and usable in UAE, they need to be authenticated by Global Affairs Canada first, and then legalized at the consular section of the embassy of UAE in Ottawa. 

VALIDATING DOCUMENTS: FOR EDUCATION 

If you’re planning on studying in one of the prestigious universities in UAE, you will have to validate your Canadian university degree. Whether your degree is from the University of Toronto, McGill University or Queen’s University, such fine school’s transcripts and degrees can become targets of forgery. As such, the embassy is very meticulous with legalization. You must make sure that no discrepancies can be found between the documents submitted by you and your university.

The good news are that the signatures on the degrees are usually recognized by Global Affairs Canada. The degrees are then automatically ready to be authenticated by the GAC and legalized by the UAE’s consular section. Sometimes, certain degrees will require extra steps. In those cases, your university will need to provide some additional documents, such as transcripts or your academic files. This can be hard to keep track of when going through the process yourself, so we are here to help! If you’re in a hurry, we offer rush service, where you’ll get your documents authenticated and legalized in just 2 business days!

VALIDATING CANADIAN DOCUMENTS: FOR EMPLOYMENT  

When joining the United Arab Emirates workforce, there’s a difference between non-corporate documents and corporate documents. Non-corporate documents include “vital statistics”. They’re simply your birth certificates, marriage certificates, divorce certificates and death certificates. You will need the aforementioned if you’re planning to bring your family or spouse with you or if you need to declare single status. They will need to go through the process of authentication and legalization, too. However, there’s no need for notarization, as provincially issued vital statistics signatures are recognized by Global Affairs Canada.

NON-CORPORATE EMPLOYMENT

In addition to submitting your vital statistics, you might have to include a criminal record check. Our experts at LSC Canada recommend obtaining an RCMP police check instead of a local police issued one. An RCMP police check is always more thorough, as it’s based on fingerprints. It’s also globally recognized, including Global Affairs Canada, meaning that you don’t need to spend extra money on hiring a notary to notarize your local police check. This also saves you time, as the GAC may take up to 20 business days to process your documents. If you wish to speed the process along, we will be more than happy to oblige with our three different offered service times. Always double check to see if you have all the required documents!

Don’t forget to notarize any existing doctors notes or letters regarding prescription medication. Notarization is completed by a notary public or a lawyer. Only after you complete this step can you move onto authentication and legalization. 

CORPORATE EMPLOYMENT

The United Arab Emirates are an attractive venue for new or existing corporate businesses. Whether you’re partnering with a business in UAE or expanding your chain, this lush country offers much reward. The documents you need to get authenticated and legalized depend entirely on the requesting party. They may include powers of attorney, certificates of incorporation, various certificates such as SCC, CPP, GMP, ISO, certificates of incorporation, certificates of origins, commercial invoices, tax residency letters, permits, etc. In addition to the two-step authentication and legalization process, a lawyer or a notary public must validate your documents. Notarization is often a prerequisite for apostille. If you’re unsure about any of these steps, don’t hesitate to contact us and an agent will be with you shortly!

NEED HELP? WE ARE HERE FOR YOU

It can be difficult to keep track of all the demands of the UAE Embassy as a client! We understand more than anyone, especially if this is your first time having to authenticate and legalize your documents. Our experts at Legalization Service Centre Canada have more than 10 years of experience with document authentication and legalization. We’re always working tirelessly to ensure the easiest process for you! Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you further confidence.