Legalized for use in Russia

How to Get Canadian Documents Legalized for Use in Russia

Foreign governments and organizations often require legalization of documents before acknowledging them.

Should you intend to travel for work, study or carry out any form of business in Russia, you need your Canadian documents to get legalized for use in Russia. For the documents to be recognized in Russia, they are required to pass through a three stage validation process known as notarization, authentication and legalization through diplomatic channels. This process is sort of equivalent to the Apostille therefore this legal practice often confuses many people since it looks obscured to them. Without knowing all aspects of the legalization process, one can waste not only her valuable time, but also a lot of money.

Recently, a Canadian lady who received a job offer to teach in Russia was required her university degree legalized in order to apply for a work visa permit. Unfortunately, her documents were not processed due to non adherence to the requirements set by the governments of two countries. The process which in theory seemed straightforward became complicated in practice. She was at the point of giving up the process when she was lucky to meet one of the LSC’s numerous clients who got similar documents legalized for use in Russia. She decided to hire LSC as well to do the work for her and was very joyful as LSC has authenticated and legalized her educational documents for use in Russia at very short time.

If you need your Canadian documents to be used in Russia, you should entrust this task to the experienced and knowledgeable service provider as Legalization Service Centre.

The strong working relationship which exists between Legalization Service Centre and the Russian Consular offices in Canada guarantees your speedy process of authenticating and legalizing your documents so that they can be legal and valid for use in Russia.

Canadian documents can be legalized for use in Russia within 5 days. Please contact LSC for more information.

Dutch Embassy Ottawa

The Dutch Embassy Ottawa

The Dutch Embassy in Ottawa or officially – the Embassy of the Kingdom of the Netherlands is the one of the Netherlands’ diplomatic representatives accredited in Canada. The Dutch Embassy in Ottawa is located in the heart of the Canadian capital city at the following address: Constitution Square Building, 350 Albert Street, Suite 2020, Ottawa, ON K1R 1A4.

Authentication of Documents by the Dutch Embassy in Ottawa

The Canadian documents to be used in the Netherlands are required to get authenticated and legalized. The Dutch Embassy in Ottawa provides authentication services for the following documents:

In order to receive a service by the Dutch Embassy in Ottawa you will need to book an appointment. Please note that there is a consular fee that you need to pay to the Embassy for their services. The fee amount is different from month to month depending on the current exchange rate.

How Legalization Service Centre can help you?

We are a professional Canadian company with more than 5 years of successful experience in the field of document authentication and legalization services in Canada. We authenticate documents at the Global Affairs Canada Authentication sector in person and legalize documents at the Dutch Embassy in Ottawa, also in person. All you need to do is to mail your documents to our office in Ottawa and we will take care of the rest.

Once we finish processing, we can ship the documents directly to the Netherlands by DHL, if needed.

Please click here to read the Google Reviews posted by our customers.

Global Affairs Canada Authentication Sector

Effective January 1st, 2017 the Global Affairs Canada Authentication Sector is open only four days a week from Monday to Thursday and from 10:00am to 12:00pm and from 2:00pm to 3:00pm. The Global Affairs Canada Authentication Sector is closed on Fridays, weekends and holidays.

Authentication of Documents by Global Affairs Canada Authentication Sector

The Global Affairs Canada Authentication Sector authenticates the following documents:

The processing time for authentication of documents is up to 20 business days.

What is a Legalization of Documents?

After authentication of documents by Global Affairs Canada Authentication Sector most likely your documents will be required to get legalized or superlegalized by the appropriate Embassy or Consulates in Canada. The legalization of documents is usually done on original documents that confirms the documents are legal. The Embassy and Consulates collect certain consular fees that must be paid in US or Canadian currency in the form of a money order.

How Legalization Service Centre can help you?

We are a professional Canadian company with more than 5 years of successful experience in the field of document authentication and legalization process in Canada. We authenticate documents at the Global Affairs Canada Authentication Sector in person within one business day. Also we assist our customers with legalization of documents at Embassies and Consulates in person.

Please click here to read the Google Reviews posted by our customers.

UAE Embassy Legalization

How To Get Canadian Documents Attested by UAE Embassy in Canada

There is always a challenge of getting valid documents for many travelers across the globe as they travel from one nation to another whether for business, residency or work purposes.

Should you decide to work and reside in the United Arab Emirates (UAE), you need to realize that all Canadian documents need to be authenticated and legalized by UAE embassy in order to be accepted by authorities in UAE. Usually, Canadian documents get legalized by UAE embassy in Canada as it is an official UAE government representative authority in Canada.

The validation process of Canadian documents for use in UAE take several steps, the last of which is legalization of documents by UAE embassy in Canada.

First step will be to notarize your Canadian documents, the second step is to authenticate them by Canadian government authority, and the last step will be to legalize authenticated documents by UAE embassy or Consulate in Canada.

How to notarize Canadian documents for use in UAE? Does the UAE Embassy in Canada notarize them?

Notarization of documents in Canada is vital and you should not ignore it. At this stage, a notary public or a lawyer must notarize your documents as required by the law. You are then given a notary certificate in where at the end of your document, the appropriate, usually embossed seal is placed.

Not all documents require notarization as this process varies from one country to another. Hence, it is essential you contact the Legalization Service Centre for clarification.

Your documents must be authenticated before you travel to UAE. Birth certificates, marriage certificates must be authenticated before submitting to UAE Consulate for attestation

The Authentication process is carried out to confirm and certify that the seal and signature of the official who notarized the document is genuine. In addition, it validates the position of the official who is authorized to issue or approve documents so that such documents can be internationally recognized. It should be noted that authentication of documents does not legalize its contents nor make it credible and genuine.

Authentication of Canadian documents is carried out by the Global Affairs Canada, or how it was called in the past: Department of Foreign affairs, Trade and Development Canada. Remember that it is highly recommended to authenticate your documents here in Canada before leaving for the United Arab Emirates because Canadian embassy in the UAE will not often authenticate Canadian documents.

There are a lot of documents which can be authenticated by the Global Affairs Canada. Few of them are given below:

  • Birth, marriage, divorce or death certificates
  • Criminal record checks (police clearance) or fingerprint certificates
  • Documents which originates in a foreign country
  • Documents that originates in Canada in foreign language
  • Medical Reports
  • Education Documents
  •  Court documents
  •  Clearance letters from police
  •  Sworn affidavits
  •  Documents indicating power of attorneys
  •  Health certificates from Canada
  • Commercial documents, etc.

Get your Canadian documents attested by UAE Embassy in Ottawa. University Degrees, Transcripts, Powers of attorney must be attested by UAE Embassy in Canada

The last stage of the validation process is legalization. The authenticated documents are verified and attested by the UAE consulate to be used in the United Arab Emirates. UAE embassy official will place its signature and a seal on the document making it legal to be used in UAE.

If you need your university degrees validated by UAE consulate, make sure to send official transcripts to UAE consulate first before presenting your original documents.

Having explained this process, you need to understand that it may be tedious, complex and time consuming especially when you do not pass through a Canadian Agency nor familiar with the UAE embassy requirements. Here in Canada, a renowned and trusted company that specializes in assisting people get documents notarized and authenticated is Legalization Service Centre.

A lot of people who traveled abroad either for residency, work or business purposes have gotten their documents attested through LSC.

Legalization Service Centre, a seasoned, approved and experienced agency provides highly professional service of getting your documents notarized, authenticated and legalized even in the most economical way meeting UAE Embassy requirements.

Notary Apostille Certificate

How to Get Notary Apostille Certificate in Canada

An Apostille is an important certification which ensures that your documents remain valid and legal as you travel across nations. It is a means through which a legal document from one country could be acceptable and retain its validity in another country. This certification which is issued by a regulating power ascertains if the signature of a notary public or seal is authentic.

The notary apostille certification originated from the Hague Convention which took place on the 5th October, 1961. The convention abolished the need for legalizing foreign public documents among its members. A document which originates from a participating country for use in another country will require a notary apostille certificate that contains notary public’s signature or seal for its authentication. Individuals or firms authorized to use notary apostille certifications are selected by participating nations. However, Canada is not a signatory of the Hague Convention, hence, notary apostille certifications cannot be provided for its public documents.

Alternatively, Canada provides a Certificate of Authentication or Form 10 which is an International Certificate of Identity. This is an equivalent of an apostille which is used in nations that are signatory to the Hague Convention.

Procedure for Obtaining notary apostille Certification in Canada

Having established the fact that Canada does not offer an apostille certification, every public document will pass through a three-step process. These processes include:

  • Notarization
  • Authentication
  • Legalization

Each of these processes will be discussed in details.

Notarization

While member countries of Apostille Convention recognize the notary apostille certificates, in Canada the notaries do not issue certificates, but still the documents need to have a notarization. Notarization is the first essential step for certification of your documents. Without it, Global Affairs Canada will not authenticate a public document. Here, documents are notarized by a notary public or a lawyer.

Different professions in Canada such as Professional Engineers, Lawyers, Medical Doctors, School Principals, etc can notarize their identity documents, but they are not entitled to issue notary apostille certificates.

Authentication

Authentication is a certification of the genuineness of a document. Please do not confuse it with notary apostille certificate. This process does not only verify the source of a document, but also confirms the genuineness of its signature, stamp or seal on the document, in order to ensure that any document which is issued and certified in one jurisdiction is recognized in another jurisdiction.

It should be noted that authentication does not confirm or certify if a document or its contents is genuine, legal or credible.

The notarized documents are hereby submitted to the Global Affairs Canada for authentication of Canadian signatures on them.

The requirements of authentication vary from one country to another. Hence, it is important to contact the embassy, high commissioner or consulate of the country you are sending your documents to and inquire if there is need for it. Some of them will still ask for notary apostille, but do not panic as authentication is only way in Canada to certify the documents.

Below are the documents that can be authenticated by the Global Affairs Canada Authentication Sector:

  • Birth, marriage, divorce or death certificates
  • Criminal record checks (police clearance) or fingerprint certificates
  • Documents originating in a foreign country
  • Documents originating in Canada in a foreign language
  • Statements In Lieu of Certificate of Non-Impediment to Marriage Abroad
  • Medical Reports
  • Education Documents
  • Court documents
  •  Police clearance letters
  •  Affidavits
  •  Power of attorneys
  •  Health Canada certificates, etc.

Legalization

This is the last stage of the process. Here, the documents which have been notarized and authenticated are verified by the country’s foreign consulate you wish to send your documents to. For instance, should you wish to send your authenticated documents to France, you must have them legalized by the French consulate.

As you can see, obtainig a notary apostille certificate is a quite confusing process.

Here, at Legalization Service Centre, we assist our customers to obtain stamps on their Canadian documents so that they are recognizable overseas.

Document notarized

How To Get A Canadian Document Notarized For International Travel?

There is always a common problem which international travelers do face whenever they want to travel from one country to another for business or residency. This is the nightmare of getting their documents notarized as required by the laws of every country. If you happen to be one of such persons then you would have known by now that notarized and subsequently authenticated documents are what actually authorize your movement abroad whether for business or residency or work purposes. This simply means that without a notarized and authenticated documents, your movement will be impeded.

What this post will be aimed at doing is to have you enlightened on the steps you will have to take to ensure that such a process is a huge success. These will be highlighted and briefly discussed below.

Getting Your Documents Notarized

This is a very vital step that you don’t want to ignore. A notary certificate involves having a seal placed at the end of your document indicating that a notary public has successfully carried out every witnessing as required by the law. It is important to note that a notary certificate may not be part of the original document as it can be attached to it. In order to get your document notarized, you will need a notary certificate, seal and finally a signature.

Meeting Different Requirements

You have to know that there are varying conditions when it comes to the process of notarization and authentication of documents. What this means is that the process is usually different from province to federal level, and country to country. Also, there is what is always referred to as general requirements.

The most pressing of all is the general requirements which you must meet. If you are a business person, you will be expected to submit your notarized powers of attorney, certificates of incorporation, affidavits, transcripts, deeds of assignment, commercial invoices, income verification, copy of international passport and any other documents related to your business. This may be required, for example, when you open a subsidiary of your business in foreign jurisdictions.

The requirements for the notarization and authentication of personal documents may include: marriage certificate, birth certificate, divorce decrees, judgment or probate wills, criminal background checks, fingerprints. Please note that you only authenticate these documents when you are required to do so by government authorities of foreign countries. For instance, being divorced requires you to submit a document verifying this status.

File in A Request For Notarization and Authentication Services

This is the stage where you will need to complete a form about your request for the notarization and authentication of documents owned by you. In Canada, Legalization Service Centre is the company that will assist you to get documents notarized and authenticated. You will need to fill out the LSC Order Form in order to request this service from the company. The order form is not difficult to complete, but if you will have questions on how to complete it, you can always call the Customer Service at LSC to help you with the completion. Once the order was placed, the agents of LSC will process your documents at Global Affairs Canada and then will further process them by appropriate consulates or Embassies accredited in Canada according to international laws.

In conclusion, any time when you travel abroad: for business, work or residency purposes, you will need to make sure that Canadian documents are properly notarized and authenticated so that they are recognized in the country of your destination. LSC will properly get your documents notarized.  Legalization Service Centre is your trusted partner in your international endeavor!

Apostille in Canada

How to Obtain Apostille in Canada

The Canadian documents that are intended to be used in foreign countries, for personal or business affairs, must go through two steps authentication and legalization of documents process to ensure that they are valid and accepted abroad. This pertains to Birth, Marriage, Death Certificates, Degrees, Criminal Record Check Certificates, Powers of Attorney, Commercial Invoices, Certificates of Origin to mention a few.

Another commonly used method to make the documents valid in foreign countries is to obtain an Apostille stamp on them, which can be done in any country that has signed the Hague Apostille Convention.

What’s meaning of an Apostille?

Are you relocating to another country for a job or school? Seeking to do a business in an international market? Your prospective hiring manager, institution or other authorities may have specifically asked to get an Apostille on your Canadian documents. This takes place when making use of the important Canadian documents internationally. At Legalization Service Centre many people are looking for an Apostille information in Canada. If you’re trying to get an Apostille for your Canadian documents, we can help you. However, it is necessary to note that the Apostille process is only utilized by certain countries.

What Exactly Does Apostille Mean?

Since 1961, about 112 countries have signed the Apostille Hague Convention, which set up a shortened procedure for validating documents to be used in some countries. The purpose of the Hague Convention is to remove the necessity for the legalisation of international public documents. Unfortunately, Canada did not join this Convention, and for this reason doesn’t issue Apostille certificates.

Here in Canada, the Apostille Certification procedure is known as Authentication and Legalization process. For those who have been asked to get an Apostille Stamp on the Canadian documents, it is obviously not possible. But you should not be worried about this as Canada’s Authentication and Legalization procedure is sort of equivalent for this Apostille process, and the documents can be accepted by all countries that signed the Hague Apostille Convention.

What are the steps equivalent to Apostille?

The two steps procedure equivalent to Apostille involves first authenticating your document at the Federal Government Authority in Canada. The Government Authority examines documents to ensure that the seal and signature of the official on your document is genuine. They also validate the position associated with the official who has the authority to carry out, issue, or approve your document to ensure that it may be recognized in another international jurisdiction. For your documents to be considered, the Federal Government Authority’s requirements have to be observed or the documents might probably not get authenticated.

Our professionals will make sure that your documents meet the Governments requirements. So, please do not be worried and let us help you with the authentication process for your Canadian documents.

Please visit this webpage for more information: https://legalizationservicecentre.ca/how-authenticate-documents-canada/

Once your documents have been authenticated, it is a time for the legalization of documents. The legalization of Canadian documents means that the appropriate diplomatic representative of the country where the documents will be used, has approved documents to be used in its country.

Please visit this page for more information about legalization of documents in Canada: https://legalizationservicecentre.ca/legalization-of-documents/

Authenticate Documents

How to Authenticate Documents in Canada?

Authentication of documents in Canada doesn’t often cross your mind unless you actually need to authenticate documents. Here’s what you need to know about the authentication process for documents in Canada.

What is to Authenticate Documents?

Often known as legalization, to authenticate documents means to certify the the signature, seal, or position on the document. It is done by a person who has the authority to issue, execute, or certify a document in one jurisdiction so that it can be recognized by another jurisdiction. However, to authenticate documents does not necessarily mean to confirm the content of the document is genuine, legal, or credible. The Legalization Service Centre (LSC) can take care of Authentication and Legalization of documents in Canada from start to finish. You cannot perform legalization on your own document, of course. Please click here to read more about LSC.

How to Send in Documents?

In Person – All you have to do is to go to Legalization Service Centre office with your documents. You may need an appointment depending on the location. You can also have another person bring in to authenticate documents for you if you do not have the time. Some offices are closed on the weekends and most are closed on holidays. If the documents cannot be immediately authenticated, you’ll need to come back at a later date to pick them up. You can wait if it won’t take too long, though. If they cannot be done immediately, you will be contacted when it is time to come back and get your authenticated documents.

Mailing Documents – You’ll need to fill out and enclose an LSC Order form (hard copy is preferred) which you can fill out online on our website here: https://legalizationservicecentre.ca/lsc-online-order-form/ It is probably going to be untrackable if you use regular mail and the Legalization Service Centre is not responsible if the documents get lost in the mail. It is better to use express courier services to mail your documents in like: Express Canada Post, Fedex, Purolator, UPS so that you can track your shipments all the way down. The processing time may differ on the type of documents so it is recommended to use express couriers.

How Long It Takes to Authenticate Documents?

Generally, to authenticate the documents takes about 7-8 business days (two weeks). Add in 5 business days at minimum if you are using Canadian regular mail services. If you need to authenticate documents urgently or sooner than two weeks the Legalization Service Centre will be your first point of contact as LSC authenticates documents in less than two business days rush service. It is much easier to bring your documents in in-person if you have the time, but that depends on your schedule. Bringing them to the office in-person will ensure they get there in good condition. If not, please use one of recognizable and reliable courier services we mentioned above and mail the documents in to our office in Ottawa. Once the documents are received, they will be processed immediately.

This should be the basis of what you need to know to get your documents Authenticated in Canada.